Executive Assistant

About Us
HORSE is a global leader in the automotive industry, dedicated to pioneering low-emission and alternative-fuel power solutions. With a presence across seven countries, our mission is to drive the transition to a sustainable future by developing next-generation hybrid, synthetic, and hydrogen-fueled powertrains. We believe in a pragmatic approach to decarbonization, recognizing that there is no one-size-fits-all solution to sustainable mobility.
At the heart of our success is our people. We foster a culture of innovation, collaboration, and inclusivity, ensuring that every team member feels valued and empowered. Our global footprint not only drives technological advancement but also generates opportunities for personal and professional growth.
Join us at HORSE, and be part of a team that’s transforming the future of mobility, while building a career that matters.
We are looking for an organized and proactive Executive Assistant with a high level of English proficiency and advanced office software skills to support our senior management team. The ideal candidate will manage the director’s agenda, handle international communications, prepare key documents, and ensure smooth administrative operations.
What you will do

Agenda Management: Schedule, organize, and manage meetings, appointments, and events for senior executives, both domestic and international.
Document Preparation: Draft, proofread, and translate business correspondence, reports, and presentations in both English and Spanish.
Communication: Act as a liaison between the director and internal/external stakeholders, managing phone calls, emails, and visitor interactions.
Meeting Coordination: Organize and coordinate meetings, including virtual conferences across multiple time zones, preparing meeting materials and minutes.
Travel Arrangements: Plan and coordinate travel itineraries, including flight bookings, hotel reservations, and logistics for international and domestic trips.
Administrative Support: Manage expenses, invoices, and budget reports, assist with office supplies management, and handle sensitive information with confidentiality.
File Management: Maintain electronic and physical filing systems to ensure easy access and proper document storage.
Office Tools Expertise: Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create documents, presentations, and complex spreadsheets.

What we are looking for

Education: Bachelor’s degree, Office Management, or related field preferred.
Experience: Minimum 3-5 years of experience in an executive assistant/secretary role.
Language: Fluent in English and Spanish (both written and spoken).
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with ERP/CRM systems is a plus.
Soft Skills: Excellent communication, organization, and multitasking abilities. Ability to handle pressure, anticipate needs, and maintain discretion with sensitive information.
Experience working with senior-level executives in a global environment.
Strong problem-solving and decision-making skills.
Experience in event planning or project management is a plus.

What we offer

A supportive and collaborative work environment.
Opportunities to work on real projects and make a tangible impact.
Mentorship and guidance from experienced professionals.
A chance to develop a diverse skill set in communication.
Benefits: Competitive salary with fixed and variable component, life insurance and pension plan

We believe that diversity drives innovation, and we encourage candidates from all backgrounds to apply.

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