Facilities Manager TUMO Bilbao-Bizkaia, Spain

Facilities Manager - TUMO Bilbao-Bizkaia SpainABOUT USThe TUMO Center for Creative Technologies is a free educational program that empowers teenagers aged 12 to 18 to take charge of their own learning paths, allowing them to expand their knowledge in technology and creativity regardless of their socioeconomic background. Founded in Yerevan, Armenia in 2011, TUMO is now present in 10 countries including France and Germany, and soon in Japan, the Netherlands and the United States.TUMO is launching its first centre in Spain TUMO Bilbao-Bizkaia is currently being implemented by Shaken Not Stirred —the same team that successfully established TUMO in Portugal in three locations: Lisbon, Coimbra & Porto —creating a growing network of creative learning centres across the country. Each centre has the capacity to welcome up to 1500 students .Students combine TUMO’s learning objectives— Robotics, Photography, Game Development, Graphic Design, Filmmaking, Programming, Music and Animation —to create personalised learning plans that they continuously adapt according to their progress and evolving interests. Soft skills such as teamwork, initiative, empathy and effective communication are integrated into the programme alongside subject knowledge and technical skills.There are three learning methods at TUMO: Self‑Learning, Workshops and Learning Labs . These take place in person at TUMO centres under the guidance of our pedagogical and mentoring teams, with access to our digital platform and all the necessary hardware and software.MAIN RESPONSIBILITIESSupporting the start of the centre’s school year —defining/revising processes and implementing the yearly facilities and IT roadmap aligned with the centre’s priorities and objectives.Overseeing the maintenance, security and proper use of the TUMO centre’s facilities, ensuring a safe and functional environment for students and staff.Coordinating repairs, cleaning and general upkeep by liaising with service providers and ensuring compliance with safety standards.Monitoring mandatory safety and emergency training for the teams, following the schedule set by the central team.Supervising the teams’ occupational health appointment process and other administrative tasks related to billing, control, purchases and payments.Managing the inventory and distribution of materials and equipment for staff and students, ensuring proper use, handling and necessary repairs.Overseeing the IT infrastructure —central management of email accounts, hardware and software lifecycle, guaranteeing performance of IT systems and maintaining the Business Continuity and Security Plan in collaboration with the external IT support provider.Supporting the planning and execution of events by coordinating logistics, managing supplies and setting up spaces as needed.Maintaining stock of office supplies, educational materials and merchandise, ensuring availability and efficient procurement processes.Continuously seeking improvements in facility operations —ensuring modifications and new implementations are completed effectively.Providing general administrative support to the centre and other teams, assisting in day‑to‑day operations as required.WHAT YOU BRINGFacilities Strategy —Ability to design and implement the entire facilities and IT roadmap with strategic thinking, ensuring compliance with objectives.Process Optimization —Capability to streamline procedures, enhance efficiency and ensure smooth operations within admissions and onboarding cycles.Communication with Stakeholders —Ability to effectively communicate with prospective students, parents and stakeholders, both in writing and verbally, to build trust, provide guidance and ensure a positive admissions experience.Procurement and Inventory Management —Strong skills in tracking and maintaining equipment and resources, keeping data up‑to‑date.Facility Operations —Experience of facility maintenance, space planning and optimisation, emergency preparedness, local building codes and regulations.Supplier and Contract Management —Ability to build trust relations with suppliers, service providers and contractors, analysing contracts, expenses and optimising cost efficiency.Digital Infrastructure —Knowledge of digital infrastructure, software management and automation systems.Conflict Management —Ability to handle sensitive or challenging situations involving students and parents while collaborating with the educational team to find the best solution.Data Analysis and Reporting —Proficiency in data analysis, performance tracking and reporting using Excel or similar tools.Mandatory fluency in English, Castilian/Spanish and Basque.WHAT WE OFFERIn‑Loco Full‑Time Position —Work on‑site at the dynamic TUMO centre in Bilbao, located in the wonderful Azkuna Zentroa Building.Contract type —Full‑Time.Competitive Compensation —Receive a compensation and benefits package that reflects the role’s responsibilities and aligns with your experience.Schedule —Working hours depend on the TUMO student timetable and will be agreed upon entry.Reporting —Reports to the TUMO Bilbao‑Bizkaia Centre Manager and COO (TUMO Portugal).Growth Opportunities —An organisation with different projects and locations that offers opportunities arising for professional development.HOW TO APPLYAll applications must be submitted through the Shaken Not Stirred LinkedIn page, including your CV. If you have any questions feel free to email us and we will respond promptly. All applications will be handled with respect in strict confidentiality and with consideration of the use of Artificial Intelligence by our ATS Factorial RH during the recruitment process in compliance with regulation (EU) 2024/1689.#J-18808-Ljbffr