Office Supervisor
hace 3 semanas
About General Manager Office(EU)
We are in charge of the office maintenance, administration and daily operation of our office in the Netherlands, also providing guidance and support to our branch offices all over Europe. With the fast growing of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.
About the role:
The Office Supervisor is the main interface for external as well as internal stakeholders to ensure the reliable office environment. Office supervisor is also responsible for developing intra-office communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness, efficiency and safety.
Role responsibilities:
- Initiates and executes relevant activities to support the General Manager, the Leadership Team, the Supervisory Board and its relevant committees.
- Keeps a clear overview and timely signals obstacles.
- Initiates, plans, prepares and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars and gathering relevant information.
- Manages and responsible for internal communication, internal presentations, and posts news and events on organizational intranet.
- Conducts reception tasks and is the first point of contact for visitors, our contacts and operational organizational matters.
- Coordinates event-related lunches, social events and special occasions (birthdays, anniversaries etc.
- Manages office stock, inventories, orders and overall cleanliness of the office, managing relationship with suppliers and service providers.
- Supports in the planning/organizing of the emergency plan & safety trainings
- Manages supplier's contracts and is the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet and subscriptions).
- Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members.
- Supports colleagues with various questions and requests.
Profile:
- 3-5 years of relevant experience.
- Exceptional communication skills, verbal and written.
- Excellent in English, working level of Dutch or Chinese is a plus.
- Excellent knowledge of Microsoft Suite, good skills with power point.
- Knowledge of modern archiving and documentation methods.
- Highly motivated and confident with a high level of accuracy.
- Able to multi-task, aim to target and can work under pressure.
We offer:
- Performance and experience-based competitive remuneration, pension plan.
- 25 holidays + option to purchase 5 extra holidays.
- Commuting allowance.
- Department & company-wide teambuilding events.
- An exciting opportunity to be part of the European transition to Zero Emissions transportation and de-carbonization of the economy.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air . We are looking for talents that connect with this mission and want to create a positive impact by joining a diverse and dynamic team
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