Administrative Coordinator

hace 2 semanas

Valencia, Valencia, España Argenta A tiempo completo

About Us
Founded in 2000, Argenta is a leading expert in regulatory affairs for the food and animal feed industry and a trusted partner for customers around the world. As part of the Argenta group, we are a dynamic international company with a friendly, customer-focused environment built on teamwork, support, ownership, and transparency.

The Opportunity
We are seeking a confident and proactive Administrative Assistant to join our internal operations team. This role is essential in supporting the seamless delivery of our business operations. The successful candidate will be involved in a variety of administrative and operational tasks, including answering and directing phone calls, managing office deliveries and inventory, and maintaining accurate attendance and time records. Additionally, the candidate will have the opportunity to handle staff credit card expenses, update supplier information, and review invoices.

Your Key Responsibilities
• Answer telephones and provide information to callers, take messages, and transfer calls to the appropriate individuals.
• Manage deliveries in and out of the office, including arranging courier deliveries.
• Take responsibility for managing office inventory, ensuring orders are placed and up to date (office, IT, and telephone equipment).
• Be responsible for managing office attendance for all employees.
• Maintain accurate records of hours worked and time logs.
• Manage staff credit card expenses for the office.
• Add and maintain supplier information and contacts up to date.
• Upload and review supplier invoices.
• Manage Company insurance policies.
• Organize all company travel.
• HSE: organize risk prevention trainings for staff.
• Assist with employee onboarding (coordinate office/IT equipment, stationery, and set up devices/software).
• Draft workflows and contribute to digitalizing training.
• Assist and support the Admin Team with invoicing.
• Admin support: tax-free benefits cards, troubleshooting IT, organize medical checks, events, etc.
• Schedule introductory calls for clients.
• Send/maintain NDAs and liaise with the legal team.
• Assist the technical team with submissions as needed.
• Suggest and implement new initiatives to support the development of the role as required.

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