Financial Operations Coordinator

hace 1 mes

Madrid, Madrid, España New York University A tiempo completo

Job Summary

New York University is seeking a highly skilled Financial Operations Coordinator to join our team in Madrid. The successful candidate will be responsible for managing all day-to-day accounting functions and financial operations at NYU-Madrid.

Key Responsibilities

  • Coordinate with the Operations Coordinator and Administration Assistant to ensure timely payment of vendor and freelance invoices, employees' reimbursements, and other financial transactions.
  • Supervise the accounting system (PeopleSoft) and ensure accurate recording of financial transactions.
  • Initiate payments through Citibank or NYU system (FAME) and record payments in FAME.
  • Manage vendor data in FAME and control bank balances to monitor cash needs.
  • Supervise the Administration Assistant regarding petty cash reimbursements and record financial transactions in the General Ledger (JEMS).
  • Run reports in the reporting tool (UDW+) to monitor cash movements and expenses.
  • Perform bank reconciliations and analyze General Ledger balances versus real balances at bank and petty cash box.
  • Participate in the year-end process, including communication of accruals and pre-paid expenses to the Controllers Division.
  • Assist in the preparation of the budget proposal for the next fiscal year and revise the budget approved.
  • Monitor actual expenses versus approved budget and control purchasing card expenses and expenses paid from New York related to Madrid operations.
  • Follow up on visiting programs expenses to invoice schools and revise and update Google Docs or prepare internal invoices for expenses paid on their behalf.
  • Coordinate with the Madrid housing coordinator and residences vendor managers for invoice checking of beds renting and any other expenses related.
  • Prepare invoices for the King Juan Carlos Foundation and monitor actual operating expenses for true-up at year end.
  • Be the point of contact for any accounting question from the administration team or other staff members.

Requirements

  • Bachelor's degree in Business or Accounting, preferably with a master's degree.
  • Five years of administration experience, preferably in multinational companies.
  • Experience in accounting, taxes filing, and budget management.
  • Excellent organizational, interpersonal, and written and verbal communication skills.
  • Thorough knowledge of standard office software, including Microsoft Office suite and online and traditional packages.
  • Bilingual English/Spanish (written and oral).
  • Strong team worker and ability to prioritize and multi-task under tight deadlines.
  • Legally eligible to work in Spain.

Preferred Qualifications

  • Experience in an administration department in multinational companies.
  • Knowledge of ERP tools (PeopleSoft or similar).

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