Associate Director, NYU Madrid

hace 1 semana

Madrid Centro, Madrid, España New York University A tiempo completo

Job Summary

New York University is seeking a highly skilled and experienced professional to serve as the Associate Director, NYU Madrid. This is a full-time position that will report to the Site Director and will be responsible for overseeing the day-to-day operations of NYU Madrid.

Key Responsibilities

  • General Operations
    • Supervise all day-to-day operations of NYU Madrid to ensure an orderly, secure, inclusive and enriching environment for the NYU Madrid community;
    • Take responsibility for legal issues affecting NYUM, including contract approvals and monitoring;
    • Oversee NYUM IT policy and other forms of communication;
    • Oversee NYUM relationships with outsourced providers;
    • Coordinate with NYU's Insurance Office to ensure appropriate assessments and insurance coverage;
    • Maintain relations with various local authorities and professionals;
    • Represent NYUM management in negotiations with Trade Union representatives;
    • Assume responsibility as Privacy Officer for NYU Madrid operations;
  • Finance
    • Prepare and timely submit annual budget proposals, variance reports, and other financial reporting;
    • Manage the financial operations of NYUM, including accounts management, payroll, payments, auditing, and local liabilities;
    • Approve submissions of financial reports and expenses;
    • Liaise closely with colleagues in NYU Global Programs Office;
    • Coordinate with NYU Global Tax & Payroll and other key teams as needed;
  • Strategic Management
    • Support and collaborate with the Site Director and appropriate NYU Madrid and Global Programs Office colleagues to plan, create, review and implement policies, procedures and short-and long-term strategic planning for NYU Madrid;
    • Evaluate enrolment trends and identify needed resources for future operations;
    • Prepare an annual report of operations;
  • Human Resources
    • Collaborate with Global HR Business Partner, HR Manager and leadership in NY as needed on HR processes, procedures, and management across NYUM;
    • Ensure that employee documentation is maintained and compliant with Spanish legislation;
    • Maintain the NYUM Staff Handbook and ensure it is current, complete, accurate, and distributed to new employees and lecturers upon hiring;
    • Implement the NYU annual performance appraisal system for NYU Madrid staff;
    • Supervise the Time Management and on-boarding system for all staff;
    • Approve all staff recruitment in collaboration with the Site Director, the Global Programs Office, and NYU Human Resources;
    • Supervise the provision of employee benefits;
  • Facilities and Space Planning
    • Provide oversight in all respects, including facilities management, staffing, wellness, and security;
    • Act as local liaison with NYUM's landlords under supervision by the Site Director and in support of the NYU Madrid leadership team;
    • Develop and maintain a space planning strategy including classroom assignments, and residential needs;
    • Collaborate with NYUNY in searching and securing short term space;
    • Supervise the Facilities Manager;
    • Oversee the facility maintenance program;
    • Institute a program of sustainability for NYU Madrid;
  • Student Life and Academic Operation
    • Support the coordination with portal campuses, as well as New York departments and in Madrid on student life and academic programming and the hiring of faculty;
    • Working closely with the Site Director to develop / host curricular and co-curricular activities that link students at NYU Madrid to the local community;
    • Serve as a resource to the NYU Madrid Site Director on student life and academic planning for the site and on oversight of student academic performance and cultural immersion;
    • Other student life and academic-related support duties as they arise / are discussed;

Requirements

Bachelor's degree in a relevant field.

Master's degree preferred.

10+ years of experience preferred.

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