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We are seeking a highly skilled and proactive Office Coordinator to join our team. The ideal candidate will play a key role in managing our day-to-day operations, supporting administrative tasks, and contributing to the overall positive experience of working with our team.
Main Responsibilities- Coordinate daily operations to ensure a smooth and efficient work environment
- Manage communications, courier services, mail handling, and supplier orders
- Prepare meeting rooms for senior management, including catering and logistics
- Organize and support senior management travel arrangements: booking flights, hotels, and managing itineraries
- Grant team access to our travel booking platform and assist as needed
- Monitor and manage office supply stock, placing orders when necessary
- Provide administrative support including invoice and documentation management, and assist with light financial tasks
- Previous experience in Office Management or Executive Assistant roles
- High level of English and Spanish (spoken and written)
- Excellent organizational and communication skills
- Proactive, hands-on and problem-solving attitude
- Ability to multitask and prioritize in a dynamic environment
- Proficiency in Microsoft Office and Google Workspace
