Senior Administrative Coordinator

hace 3 semanas


Madrid, Madrid, España Biogen A tiempo completo

Job Overview

About this role:

The purpose of this job is to support the Leadership Team in all administrative matters, including calendar and inbox management, meeting and conference call facilitation, travel and expense reporting, and preparation of correspondence, presentations, and reports. As an Executive Assistant, you will also coordinate the organization of events for Biogen Employees and external meetings.

Key Responsibilities:

  • Organize meetings, catering, conference calls, and travel logistics (hotels, transportation, transfers)
  • Prepare documents, reports, and presentations
  • Translate documents
  • Communicate with internal and external customers
  • Leadership Team expense reports and own expenses
  • Leadership Team travel booking through an agency
  • Arrange LT meetings and manage Outlook calendars
  • Event planning, management, and updating of physical and electronic files
  • Ad-hoc support to other departments and affiliates in translations, logistics, or processes
  • Cross-functional team work within the affiliate and international offices
  • Work in an assistant pool and provide ad-hoc back-up support to other assistants

Requirements:

  • Planning to optimize Manager's time and resources and meet deadlines

Additional Information:

We estimate a salary of $85,000 - $110,000 per year based on national averages for similar positions in the US.



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