Transaction Settlements Specialist
hace 7 días
We are a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, eXp Realty. As a Transaction Settlements Specialist, you will be responsible for managing the flow of documentation between agents, clients, and external parties involved in real estate transactions.
Key Responsibilities:
- Search and organize listing files for contract documentation.
- Review transaction documents, such as Arras agreements, reservation agreements, listing agreements, simple notes, and other necessary real estate documents.
- Ensure the accuracy of transaction files from entry to closing.
- Enter data and transaction details into appropriate platforms.
- Verify that all required documentation is uploaded in the CRM and follow up with agents for missing items.
- Adhere to the transaction procedures outlined by the Team Lead.
- Prepare and maintain transaction reports, including monitoring bank accounts for commission payments and creating invoices.
- Send transaction documents to legal professionals as required.
- Generate weekly/monthly lists of contracts nearing closing and follow up on outstanding tasks.
- Report outstanding issues to agents and the designated managing broker.
- Complete weekly flash reports on sales and listings.
- Provide training on the local transaction platform and legal advice to agents.
- Respond to Hubspot tickets in a timely manner and assist with the monthly newsletter.
- Support additional reporting and documentation as needed for the transactions and agent details.
Requirements:
- Strong organizational and time management skills.
- Familiarity with Spain real estate laws and tax regulations.
- Proficiency in CRM platforms and transaction management tools.
- Ability to manage high-volume transactions and maintain accuracy under pressure.
- Experience in handling legal documentation and providing guidance on real estate contracts.
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