Transaction Settlements Specialist

hace 7 días


Madrid, Madrid, España Exp Spain A tiempo completo
Transaction Settlements Specialist

We are a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, eXp Realty. As a Transaction Settlements Specialist, you will be responsible for managing the flow of documentation between agents, clients, and external parties involved in real estate transactions.

Key Responsibilities:
  • Search and organize listing files for contract documentation.
  • Review transaction documents, such as Arras agreements, reservation agreements, listing agreements, simple notes, and other necessary real estate documents.
  • Ensure the accuracy of transaction files from entry to closing.
  • Enter data and transaction details into appropriate platforms.
  • Verify that all required documentation is uploaded in the CRM and follow up with agents for missing items.
  • Adhere to the transaction procedures outlined by the Team Lead.
  • Prepare and maintain transaction reports, including monitoring bank accounts for commission payments and creating invoices.
  • Send transaction documents to legal professionals as required.
  • Generate weekly/monthly lists of contracts nearing closing and follow up on outstanding tasks.
  • Report outstanding issues to agents and the designated managing broker.
  • Complete weekly flash reports on sales and listings.
  • Provide training on the local transaction platform and legal advice to agents.
  • Respond to Hubspot tickets in a timely manner and assist with the monthly newsletter.
  • Support additional reporting and documentation as needed for the transactions and agent details.

Requirements:
  • Strong organizational and time management skills.
  • Familiarity with Spain real estate laws and tax regulations.
  • Proficiency in CRM platforms and transaction management tools.
  • Ability to manage high-volume transactions and maintain accuracy under pressure.
  • Experience in handling legal documentation and providing guidance on real estate contracts.


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