Executive Assistant

About HORSE

HORSE is a global leader in the automotive industry, dedicated to pioneering low-emission and alternative-fuel power solutions. Our mission is to drive the transition to a sustainable future by developing next-generation hybrid, synthetic, and hydrogen-fueled powertrains.

We foster a culture of innovation, collaboration, and inclusivity, ensuring that every team member feels valued and empowered. Our global footprint not only drives technological advancement but also generates opportunities for personal and professional growth.

Job Summary

We are seeking an organized and proactive Executive Assistant with a high level of English proficiency and advanced office software skills to support our senior management team. The ideal candidate will manage the director's agenda, handle international communications, prepare key documents, and ensure smooth administrative operations.

Key Responsibilities

• Manage the director's agenda, scheduling meetings, appointments, and events for senior executives, both domestic and international.
• Draft, proofread, and translate business correspondence, reports, and presentations in both English and Spanish.
• Act as a liaison between the director and internal/external stakeholders, managing phone calls, emails, and visitor interactions.
• Organize and coordinate meetings, including virtual conferences across multiple time zones, preparing meeting materials and minutes.
• Plan and coordinate travel itineraries, including flight bookings, hotel reservations, and logistics for international and domestic trips.
• Manage expenses, invoices, and budget reports, assist with office supplies management, and handle sensitive information with confidentiality.
• Maintain electronic and physical filing systems to ensure easy access and proper document storage.

Requirements

• Bachelor's degree in Office Management or related field preferred.
• Minimum 3-5 years of experience in an executive assistant/secretary role.
• Fluent in English and Spanish (both written and spoken).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with ERP/CRM systems is a plus.
• Excellent communication, organization, and multitasking abilities.
• Ability to handle pressure, anticipate needs, and maintain discretion with sensitive information.
• Experience working with senior-level executives in a global environment.
• Strong problem-solving and decision-making skills.
• Experience in event planning or project management is a plus.

What We Offer

• A supportive and collaborative work environment.
• Opportunities to work on real projects and make a tangible impact.
• Mentorship and guidance from experienced professionals.
• A chance to develop a diverse skill set in communication.

Benefits

• Competitive salary with fixed and variable component.
• Life insurance and pension plan.

We believe that diversity drives innovation, and we encourage candidates from all backgrounds to apply.