Front Desk Administrative Coordinator
hace 4 semanas
We are ZimVie, a global life sciences leader focused on advancing clinical technology to improve patients' smiles, function, and confidence. Our company is founded on a legacy of trusted brands, products, and clinical evidence made possible through an inclusive and collaborative culture that empowers our team members to bring their whole selves to work every day.
About the role:
This position will be the first point of contact for anyone who arrives at our office. You will provide administrative support across the organization while providing specific support to the Finance and HR departments as needed.
Your tasks:
- Responsible for reception services including attending visits, controlling access to the office, and receiving and distributing daily post to the corresponding departments.
- Be the contact person for current and future providers, sending possible offers or modifications of contracts to the Finance Manager for approval.
- Support the Human Resources department in different tasks: coordinating annual medical checks, tickets, POs, office communications, office supplies, translations, etc.
- Support Customer Service EMEA department in several administrative tasks.
- Support Finance Department in scanning invoices.
- Support in the organization of internal events.
Your profile:
- At least 2 years of working experience in a similar position.
- Deep knowledge of Office, including Outlook, PowerPoint, and Excel.
- Excellent relationship skills and service-oriented.
- Flexible, able to work with multiple customers.
- Organized, self-motivated, and proactive.
- Effective in working with multiple interfaces, tasks, and projects.
- Fluent in Spanish and English, other EU languages a plus.
- Ideally, living close to the office.
What we offer:
Working in a diverse and collaborative global team embracing innovative curiosity, personal authenticity, accountability, and a growth mindset. Our culture empowers us to bring our whole selves to work each day, so we can be at our best when serving our customers, patients, and colleagues.
ZimVie offers you the following benefits:
- Competitive compensation package.
- Permanent contract.
- Meal allowance.
- Private life, health, and dental insurance.
ZimVie is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants for employment and employment decisions, including hiring, promotion, transfer, etc. are considered without regard to racial or ethnic origin, gender, religion or belief, disability, age, or sexual identity.
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