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Senior Meeting Planner
hace 2 meses
About the Role
This is an exciting opportunity to join our Strategic Meetings Pharma client Congress & Events Team as a Senior Meeting Planner. As a key member of the team, you will play a vital role in delivering exceptional meeting experiences for our clients.
Key Responsibilities
- Client point of contact for venue sourcing, negotiating, and contracting
- Provides destination consultation and analysis
- Responsible for site selection, venue sourcing, and contract negotiations
- Facilitates contract and approval process
- Provides event-level reporting
- Client point of contact for event planning logistics
- Responsible for coordination of event planning from post-contract execution to final billing
- Provides unparalleled levels of customer service on all program components
- Responsible for all meeting logistics, including budget/cost savings management & reporting, compliance tracking, hotel logistics, food & beverage, audio visual, attendee management
- Manage program budgets prior to and during event
- Data entry of spend information
- Project Management and coordination of contracted event-level third-parties
- Conduct site inspections and on-site program execution as required
- Support the Operations Team Leader and/or Operations Manager to identify and maximize opportunities to enhance account success
Requirements
- Experienced congress/event meeting planner preferably with Pharmaceutical Congress & Meetings Team - MINIMUM 5 YEARS
- Self-confidence and self-driven, positive attitude
- Ability to navigate in changing environment
- Fluency in written and spoken Spanish and good communicative skills in English
- Excellent project management skills and able to handle several different events at any one time
- Must be flexible and able to work under certain pressure
- In-depth knowledge and experience of working within Pharmaceutical industry - Brand Team, therapy areas, regulatory restrictions would be beneficial
- Knowledge and experience of working with Pharmaceutical Congress Housing Bureaus understanding the nuances around the point system depending on company ranking, sponsorship levels etc.
- Strong ability to interact with clients at a meeting level & key contact level when needed
- Strong financial acumen including use of excel, production of complex budgets etc.
- Previous knowledge and experience of Cvent would be useful
- Excellent oral and written communication skills and presentation is crucial
- Ability to deal and communicate effectively with all stakeholders including customers (KOLs, HCPs, Speakers) at all levels with confidence and credibility
- Demonstrated ability to analyze situations, negotiate, and make decisions in a fast-paced environment
- Recognizes systems/root causes and identifies alternative solutions through analytical approaches
