Associate Director, New York University Madrid
hace 2 semanas
New York University is seeking a highly skilled and experienced Associate Director to join our team in Madrid. As a key member of our senior management team, you will be responsible for overseeing the day-to-day operations of our campus, ensuring a secure, inclusive, and enriching environment for our community.
Key Responsibilities- General Operations
- Supervise all day-to-day operations of NYU Madrid, ensuring an orderly and secure environment for the community.
- Take responsibility for legal issues affecting NYU Madrid, including contract approvals and monitoring.
- Liaise closely with NYU's Office of General Counsel, Office of Global Programs, and Spain-based legal teams as needed.
- Oversee NYU Madrid's IT policy and other forms of communication, in cooperation with NYU IT.
- Coordinate with NYU's Insurance Office in NY to ensure appropriate assessments and insurance coverage.
- Maintain relations with various local authorities and professionals, and alert the Global Programs Office regarding changes in laws or developments likely to affect NYU Madrid's operations.
- Represent NYU Madrid management in negotiations with Trade Union representatives, if applicable.
- Assume responsibility as Privacy Officer for NYU Madrid operations, ensuring compliance with local law and NYU policies and practices relating to data privacy and protection.
- Finance
- Prepare and timely submit annual budget proposals, variance reports, and other financial reporting as required.
- Routinely monitor financial performance, and be proactive in ensuring NYU Madrid operates within its budget.
- Manage the financial operations of NYU Madrid, including accounts management, payroll, payments, auditing, and local liabilities.
- Approve submissions of financial reports and expenses, and hold signatory authority for NYU Madrid bank accounts.
- Liaise closely with colleagues in NYU's Global Programs Office, NYU Finance Operations & Treasury, and review and approve expenditures.
- Coordinate with NYU's Global Tax & Payroll and other key teams as needed to ensure compliant operations.
- Strategic Management
- Support and collaborate with the Site Director and NYU Madrid's senior leadership team to plan, create, review, and implement policies, procedures, and short- and long-term strategic planning for NYU Madrid.
- Evaluate enrollment trends and identify needed resources for future operations.
- Collaborate with colleagues across the University on goals and initiatives of the University, Global Programs, or portal-focused staff at NYU Madrid.
- Substitute for the Site Director on relevant business matters at their request or when they may otherwise be unable to perform duties.
- Prepare an annual report of operations.
- Human Resources
- Collaborate with Global HR Business Partner, HR Manager, and leadership in NY on HR processes, procedures, and management across NYU Madrid, including employee relations matters.
- Ensure that employee documentation (contracts, handbooks, etc.) is maintained and compliant with Spanish legislation.
- Maintain the NYU Madrid Staff Handbook and ensure it is current, complete, accurate, and distributed to new employees and lecturers upon hiring.
- Implement the NYU annual performance appraisal system for NYU Madrid staff.
- Supervise the Time Management and on-boarding system (currently PeopleSync) for all staff, and act as final approver on time off requests.
- Approve all staff recruitment in collaboration with the Site Director, the Global Programs Office, and NYU Human Resources, ensuring appropriate hiring practices and on- and off-boarding practices are in place.
- Facilities and Space Planning
- Provide oversight in all respects, including facilities management, staffing, wellness, and security.
- Act as local liaison with NYU Madrid's landlords under supervision by the Site Director and in support of the NYU Madrid leadership team.
- Develop and maintain a space planning strategy, including classroom assignments and residential needs.
- Collaborate with NYU NY in searching and securing short-term space, including for classrooms, labs, event spaces, residential areas, etc.
- Supervise the Facilities Manager, and oversee the facility maintenance program, including maintaining an appropriate renewal and replacement program for furniture and equipment.
- Coordinate the selection of facilities vendors (housekeeping services, contractors, and service providers) in accordance with NYU Procurement standards.
- Oversee a housekeeping program for all NYU Madrid facilities, ensuring routine and ad hoc cleaning programs, garbage disposal, etc.
- Institute a program of sustainability for NYU Madrid, focused on reducing NYU Madrid's carbon footprint.
- Student Life and Academic Operations
- Support the coordination with portal campuses, as well as New York departments and in Madrid on student life and academic programming and the hiring of faculty.
- Work closely with the Site Director to develop/host curricular and co-curricular activities that link students at NYU Madrid to the local community.
- Serve as a resource to the NYU Madrid Site Director on student life and academic planning for the site and on oversight of student academic performance and cultural immersion.
- Other student life and academic-related support duties as they arise or are discussed.
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