Financial Operations Coordinator

hace 4 semanas

Madrid, Madrid, España Radisson Hotel Group, Madrid Office A tiempo completo

About Radisson Hotel Group

Radisson Hotel Group stands as one of the premier hotel conglomerates globally, encompassing ten unique hotel brands and operating over 1,160 establishments across more than 95 nations. Our guiding principle is 'Every Moment Matters,' complemented by our signature 'Yes I Can' service philosophy.

Our People

At the heart of our success are our dedicated employees. We believe in fostering a culture that empowers our team members to excel in their roles, ensuring that every moment spent with us is meaningful.

Position Overview

We are seeking an experienced Accounts Payable Coordinator to become an integral part of our vibrant team at Radisson Hotel Group.

Key Responsibilities

  • Oversee all aspects of the accounts payable function (P2P - Procure to Pay) for all subsidiaries within the designated area, ensuring tasks are completed accurately and punctually.
  • Manage and utilize accounts payable ERP systems effectively, with a preference for SAP, Oracle, or similar platforms.
  • Demonstrate proficiency in Microsoft Office applications, particularly Excel, Access, and Word.
  • Engage in collaborative efforts within a Shared Service Center for P2P processes, enhancing operational efficiency.
  • Exhibit a proactive, results-driven approach while working independently.
  • Fluency in English and French is essential.

General Responsibilities

As a key player in the finance team, you will ensure the accuracy of invoice registrations, timely vendor payments, and maintain comprehensive records and control reports.

Provide exceptional service to internal stakeholders, adhering to month-end closing schedules related to accounts payable.

Act as the primary contact for the designated area, ensuring compliance with standard operating procedures and effective communication with the AP Team Lead.

Implement consistent corporate policies and procedures across the area, balancing global solutions with local requirements.

Address any deviations from global standards by escalating issues to the AP Team Lead.

Foster strong relationships with hotels, administrative units, and vendors, offering guidance on accounts payable practices.

Invoice Management

Ensure that the invoice processing team has up-to-date procedures and guidelines.

Maintain a high level of service for internal customers, ensuring compliance with month-end closing timelines and robust processes to eliminate backlogs.

Standardize incident management methodologies across the area, ensuring adherence to accounts payable procedures.

Enforce procedures for supplier invoices and related documentation submission.

Act as a key user for the Supplier Invoice Management System, assisting with error resolution in collaboration with the outsourced BPO.

Payment & Clearing

Supervise the BPO's performance in executing AP tasks, ensuring timely and quality outcomes.

Manage requests for manual and advance payments, striving for continuous improvement to minimize manual transactions.

Oversee payment blocks for vendors as necessary.

Master Data Management Support

Serve as the main contact for enforcing central policies related to master data tasks, ensuring effective communication between the MDM team, BPO, and internal users.

Electronic Invoicing Development

Promote the adoption of electronic invoicing among vendors to enhance efficiency.

Understand and translate local legal and fiscal requirements into actionable technical specifications.

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