Accounting Specialist
hace 2 semanas
The Accounting Assistant plays a vital role in the Accounting Department, focusing on efficient data management, accurate transaction processing, and maintaining financial compliance. This position is crucial for upholding the financial health of the organization by managing the general ledger, processing billing and accounts payable, and implementing financial controls. By ensuring the accuracy, integrity, and promptness of financial operations, the Accounting Assistant contributes to strategic financial planning and enhances operational efficiency.
Key Responsibilities- Financial Management and Integrity
- Verify the integrity of financial data and records, adhering to generally accepted accounting principles.
- Execute and log intercompany billable transactions for all AACI warehouses, as well as other intercompany transactions.
- Maintain and adjust general ledger accounts to validate the accuracy and integrity of the books of accounts.
- Examine and reconcile bank statements to confirm all financial transactions are accurately recorded and reflected in the financial system.
- Audit financial accounts periodically to identify and amend discrepancies, thus validating the reliability of financial reports.
- Transaction Processing
- Process billing and invoices for customers, integrating all data into the accounting system.
- Administer accounts payable processing based on vendor and supplier invoices, recording transactions accurately in the accounting system.
- Coordinate the processing of employee reimbursements, verifying compliance with company policies before logging transactions.
- Manage and reconcile credit card statements and transactions to maintain accurate expense records and guarantee timely payments.
- Collaborate with procurement and inventory management teams to authenticate and facilitate purchase orders and payments, securing financial accuracy and operational efficiency.
- Reporting and Compliance
- Support the timely closing of books and compile monthly financial statements and analyses for management's review.
- Implement and uphold internal financial controls and procedures, enhancing the financial operations' compliance and effectiveness.
- Prepare and file VAT, tax returns, and other statutory filings, adhering to local and national tax regulations.
- Create and sustain documentation for financial processes and procedures, supporting compliance with internal policies and external regulations.
- Collaborate with external auditors during annual audits, supplying necessary documentation and explanations to facilitate the audit process.
- Support and Strategic Involvement
- Engage in the development and implementation of new accounting software or systems, ensuring a smooth transition and minimal disruption to financial operations.
- Provide financial data and support for budgeting and forecasting activities, contributing to accurate and effective financial planning.
Whitelands Express, Inc. is a dynamic organization that values financial accuracy and operational efficiency. The Accounting Assistant will play a key role in maintaining the financial health of the organization and contributing to its strategic growth.
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