Administrative Coordinator

hace 2 semanas

Valencia, Valencia, España Argenta A tiempo completo

About Us

At Argenta, a leading expert in regulatory affairs for the food and animal feed industry, we are a trusted partner for customers around the world. As part of the Argenta group, we are a dynamic international company with a friendly, customer-focused environment built on teamwork, support, ownership, and transparency.

The Opportunity

We are seeking a confident and proactive Administrative Assistant to join our internal operations team. This role is essential in supporting the seamless delivery of our business operations. The successful candidate will be involved in a variety of administrative and operational tasks, including managing office deliveries and inventory, maintaining accurate attendance and time records, and handling staff credit card expenses.

Your Key Responsibilities

  1. Provide administrative support to the operations team, including answering and directing phone calls, managing office deliveries, and maintaining accurate records.
  2. Manage office inventory, ensuring orders are placed and up to date, and arrange courier deliveries as needed.
  3. Be responsible for managing office attendance for all employees and maintain accurate records of hours worked and time logs.
  4. Manage staff credit card expenses for the office and maintain accurate records of expenses.
  5. Add and maintain supplier information and contacts up to date, and upload and review supplier invoices.
  6. Manage Company insurance policies and organize all company travel.
  7. Organize risk prevention trainings for staff and assist with employee onboarding, including coordinating office/IT equipment, stationery, and setting up devices/software.
  8. Draft workflows and contribute to digitalizing training, and assist and support the Admin Team with invoicing.
  9. Provide administrative support, including troubleshooting IT, organizing medical checks, events, and scheduling introductory calls for clients.
  10. Send and maintain NDAs and liaise with the legal team, and assist the technical team with submissions as needed.
  11. Suggest and implement new initiatives to support the development of the role as required.

What We Are Looking For

We are looking for a dedicated and dynamic individual who excels in teamwork, demonstrates great flexibility in various tasks presented to them, and showcases critical thinking and problem-solving skills. The ideal candidate will take personal responsibility for their quality of work, manage their own workload efficiently, and maintain positive and polite communication with colleagues, clients, and suppliers.

Requirements

The successful candidate will have strong organizational skills, clear and concise writing, and a commitment to continuous learning and career progression. If you are a skilled and experienced administrative professional looking to further develop your skills and advance your career in a dynamic and fast-paced environment, we would be delighted to hear from you

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