Job Summary

We are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Coordinator. As a key member of our organization, you will play a vital role in ensuring the smooth operation of our administrative functions.

Key Responsibilities

• Manage and process orders, ensuring timely and accurate completion.
• Review and manage contracts data in our ERP system, ensuring compliance with company policies.
• Process data for new orders and order modifications, creating billing invoices and credit notes as needed.
• Prepare and send indexation renewal letters to customers, requesting guarantees for placed orders.
• Complete commercial correspondence and support project managers with order-related matters.
• Communicate verbally and in writing in Dutch and English, serving as the first point of contact for contractual questions from customers.
• Check contracts and approvals in our CRM tool, supporting and managing dispute resolution.
• Maintain the master data of our customers, communicating proactively with clients.
• Run calculations for customer offers, utilizing excellent proficiency with MS Excel.

Requirements

• Fluency in Dutch and English, with excellent verbal and written communication skills.
• Ability to effectively communicate with internal and external customers, possessing excellent proficiency with MS Office suite.
• Effective time management, meeting deadlines with a positive attitude and ability to provide excellent customer service.
• Ability to work independently, carrying out assignments to completion, and working as a team player in a dynamic environment.
• Minimum experience working in an administrative role, preferably within finance or legal.
• Preferred: Previous experience in finance, customer service, order to cash, quote to cash, accounts receivable, billings, disputes, collections, contract administration, or legal-related work.

What We Offer

• A competitive salary and company benefits.
• A €3000 joining bonus (subject to T&Cs), plus a regularly monthly bonus after your first six months.
• Meal vouchers, a recreation allowance, and retail discounts.
• A flexible benefits program, allowing you to customize benefits from a selection of 3500 products and services.