Senior Assistant, Medical Affairs Specialist
hace 2 meses
BeiGene is seeking a highly motivated and organized Senior Assistant, Medical Affairs to join our team in Spain and Portugal. As a key member of our Medical Affairs team, you will provide administrative support to our local X-functional team, with a focus on EU Medical Affairs functional team.
Key Responsibilities:- Provide administrative support to the local X-functional team, including filing, answering phone calls, responding to emails, and preparing documents.
- Organize mail, couriers, and support in organization of internal meetings and events with HCPs and partners.
- Support in management relationships with vendors, service providers, and vendor on-boarding, contract management, and raising PO's.
- Assist with travel arrangements for the leadership as back-up and support in management of local opex: raising PO, invoice management, and tracking of opex.
- Assist in on-boarding plan for new hires within Medical Affairs team.
- Support in external live and digital events (congresses, workshops, etc.) in cooperation with local team and/or agencies.
- Support in preparation of medical materials according to needs of team.
- Support in internal material approval and documentation process.
- First point of contact for General Network enabling for EU medical team.
- Minimum of 5+ years' experience assisting high-level leaders; multiple disciplines a plus.
- Previous experience in the pharma industry is an advantage.
- Written and verbal fluency in local language(s) and English.
- Preferably experience of procurement, finance, and event support.
- Strong interpersonal skills, can-do attitude, and problem-solving skills.
- Able to multi-task, be structured, and meet compressed timelines.
- Ability to work in a diverse, dynamic, and fast-changing complex environment.
- Strong collaborative spirit is essential.
- Accustomed to deliver high-quality results and strives for constant improvement.
Limited travel expected. This is an office-based position with flexibility.
BeiGene Global Competencies:
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
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