Office Administrator

We are seeking a highly organized and dynamic Office Manager to oversee the daily operations of our Santa Oliva office.

• Oversee all aspects of office management, including administrative tasks, office supply management, and ensuring a clean, organized, and efficient workspace.
• Lead and supervise the administrative team, providing guidance, training, and support to ensure high performance and professional growth.
• Manage the office budget, including expenses for supplies, equipment, and services, while identifying cost-saving opportunities.
• Coordinate the maintenance and repair of office facilities, liaise with vendors, and ensure the office environment meets Health & Safety regulations.
• Organize and coordinate company events, meetings, and team-building activities, ensuring smooth execution and effective communication.
• Assist the HR department with onboarding new employees, maintaining employee records, and ensuring compliance with company policies and procedures.
• Serve as the central point of contact for internal and external communications, managing correspondence, phone calls, and inquiries efficiently.
• Oversee travel arrangements for staff, including booking flights, accommodations, and transportation, and ensuring compliance with travel policies.
• Prepare and present reports on office operations, including budgets, project updates, and performance metrics to senior management.
• Identify opportunities to improve office processes and workflows, implementing best practices to enhance efficiency and productivity.

• Extensive experience in office management, preferably in a fast-paced, dynamic environment within the engineering or technology sectors.
• Strong leadership and team management skills, with a proven ability to motivate and develop staff.
• Exceptional organizational and multitasking abilities, with a keen attention to detail and the ability to manage multiple priorities.
• Experience in managing budgets, controlling costs, and making data-driven decisions.
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Strong problem-solving skills with the ability to think critically and make decisions under pressure.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experienced in using office management software and tools.
• Fluency in Spanish and English is a must, with the ability to communicate clearly and effectively in all three languages.
• Proficiency in German and Chinese would be a valuable asset.
• A collaborative approach to working with different departments and a commitment to fostering a positive office culture.

• Competitive Salary reflective of your skills, experience, and contribution to the success of the office and the company.
• An opportunity to lead and manage a dynamic team in a key role within the company.
• Opportunities for career development through training, mentorship, and advancement within the organization.
• Work in a cutting-edge company that values creativity, innovation, and teamwork.
• Access to a range of benefits that support your well-being, including private medical insurance.