Study Start Up Associate II

Overview

Study Start Up Associate - Arden Hills, MN

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

What you will be doing

Through coordination with the Contract & Budget team, and collaboration with divisional and regional clinical teams, the SSU Associate II conducts clinical trial site start-up activities related to the preparation and approval of regulatory documents, ensuring they are conducted consistent with service level agreements, legal and regulatory standards, and applicable company policies and procedures. Specifically, these activities will include:

- IRB submissions and approvals.

- Site informed consent form (ICF) customizations & negotiations.

- Essential regulatory document collection.

The SSU Associate II also provides support in enrollment, follow-up, and closure of clinical trial activities.

Your responsibilities

- Work independently and proactively to coordinate all necessary activities for site regulatory submissions and essential document collection for allocated clinical research sites.

- Manage multiple sets of essential regulatory documents across several studies and division portfolios.

- Partner with clinical sites to support the negotiation and customization of Informed Consent Form (ICF).

- Develop and foster clinical research site relationships to become a subject matter expert in the site start up regulatory process across multiple studies.

- Leverage knowledge of site regulatory processes and division priorities to meet clinical study goals and objectives.

- Manage to achieve target IRB/EC timelines by assisting clinical research sites with the application submission process and approval tracking.

- Manage and problem solve site start up challenges that arise to mitigate impact to service level agreement and study goals.

- Develop, prepare, complete and track required regulatory, ICF and legal documentation.

- Document clinical research site and investigator readiness for participation across multiple studies.

- Support internal quality audits, regulatory inspections, as applicable.

- Update and maintain study-specific startup and close out trackers.

- Update and maintain site specific metrics in Clinical Trial Management Systems, file and maintain site documents in eTMFs.

- Provide updates to leadership on site start up activities, investigator readiness, regulatory submission, approval status, etc.

- Escalate challenges and/or initiate outreach to Principal investigators, clinical research site coordinator, divisional clinical study leads and/or other stakeholders when appropriate.

- Ensure compliance with appropriate regulatory requirements (ICH/GCP, MDR, GDPR, etc.) and internal SOPs/WI, policies & procedures.

Qualifications

Minimum Qualifications

- Bachelor’s Degree, or an equivalent combination of experience and education.

- 2+ years’ experience in clinical/scientific research and medical device experience, specifically clinical study site start-up experience within the US.

- Ability to multi-task: support several studies and/or personnel simultaneously, work in a very fast-paced environment.

- Ability to work in a team environment and possess clear, concise communication & presentation skills – written and verbal.

- Must be comfortable interacting with clinical research site personnel via phone and email.

- Ability to work hybrid/on site in Arden Hills, MN campus.

Preferred Qualifications

- Research Coordinator or In-House Clinical Research Associate / Clinical Research Associate / Study Start up specialist experience.

- Experience working with clinical trial management systems (e.g., Siebel CTMS, Veeva) and clinical document control systems / eTMF.

- Very high focus on Customer Service

- Proficiency in English

What ICON can offer you

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

- Various annual leave entitlements

- A range of health insurance offerings to suit you and your family’s needs.

- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.

- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.

- Life assurance

- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

EEO statement

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply

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