Admin & Accountant Assistant

Administrative & Accountant Assistant at REMS

REMS is number 1 on Airbnb Málaga in terms of revenue and quality.

We provide great holiday experiences to our guests and high-end real estate management services to our clients; purchase, design, and property management in the most valuable locations of the Costa del Sol.

Excellence and organization are our mottoes, our young and ambitious international team is ready to face any challenges, grow and establish itself as a leader in the industry.

The Accounting Assistant plays a crucial role in providing administrative support to the organization’s Legal and Accounting team, alongside various other departments. This position involves a wide range of responsibilities, requiring excellent organizational skills, effective communication, and the ability to handle multiple tasks with precision and attention to detail.

Responsibilities

1. Data Entry and Bookkeeping: Input financial transactions into the accounting system, including accounts payable and receivable, expense reports, and general ledger entries. Ensure accuracy and proper coding of financial records.
2. Financial Records Maintenance: Assist in organizing and maintaining financial records, including invoices, receipts, bank statements, and other supporting documents.
3. Reconciliation: Help with reconciling bank statements, credit card transactions, and vendor accounts to ensure accuracy and identify discrepancies.
4. Accounts Payable: Process and track vendor invoices, verify payment terms, and assist with the preparation of payment batches.
5. Accounts Receivable: Monitor customer accounts, generate invoices, and follow up on overdue payments.
6. Expense Tracking: Assist in tracking company expenses, verifying supporting documents, and allocating expenses to appropriate accounts.
7. Payroll Support: Collaborate with the payroll department to provide necessary data for processing employee payments and maintaining payroll records.
8. Compliance: Ensure compliance with financial regulations and company policies in all financial transactions and record-keeping.
9. Administrative Tasks: Handle general administrative duties, including filing, scanning, photocopying, and managing incoming and outgoing mail.
10. Communication: Communicate with vendors, customers, and internal stakeholders in a professional and timely manner.
11. Document Preparation and Management: Assist in preparing and formatting various documents, reports, presentations, and spreadsheets. Organize and maintain physical and digital files to ensure easy retrieval and confidentiality.

Skills and Qualifications

1. Impeccable writing and spelling capabilities in English and Spanish (French and any other language is a plus).
2. Bachelor’s degree in Accounting, Finance, or related field is preferred. Relevant experience or coursework can be considered in lieu of formal education.
3. Proven experience as an accounting assistant, bookkeeper, or similar role is advantageous.
4. Solid understanding of basic accounting principles and financial procedures.
5. Proficiency in accounting software and Microsoft Office applications, especially Excel.
6. Strong attention to detail and accuracy in data entry and financial record-keeping.
7. Excellent organizational skills and the ability to prioritize tasks effectively.
8. Analytical mindset and problem-solving skills to identify and resolve discrepancies.
9. Ability to work collaboratively in a team environment and adapt to changing priorities.
10. Integrity and discretion when dealing with sensitive financial information.

Conditions and Benefits

5 days per week, 8h per day and 1h break

Contract Type

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