Front Desk Assistants

ICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, and currently hosts 400+ people, including researchers, PhD students and staff personnel. Today, in its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide.

We are currently looking for two Frontdesk Assistants, who will join our team, within the Facilities Unit, occupying the reception position, with the mission of providing the necessary attention to staff and visitors and managing the main tasks indicated below.

The main responsibilities for this position include (but are not limited to) the following:

- Presence attendance to the icfoninans, visitors and técnical services.
- Enabling required access by issuing an identification card
- Management of the telephone switchboard, receiving calls for their subsequent screening and forwarding.
- Carry out control rounds around the building, guaranteeing that the lights are turned off, and the doors of special rooms are closed, if applicable.
- Carry out the management and custody of building keys.
- Reception, management, and delivery of parcels, mail, and courier services, as well as fax, scan, and photocopy management.
- Review of courier billing, providing the necessary documentation and assigning the corresponding cost center, before processing it to Purchasing.
- Request for transport budgets.
- Management of taxi requests and payments, issuance of vouchers for taxi use.
- Management and control of office supplies. Preparation of the stock list for the order of necessary material.
- Maintenance and management of access control software, updating registrations and cancellations.

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**REQUIREMENTS**

The appointee must have:

- FP Medium degree in Administration.
- English B2 (fluently spoken).
- Initiative.
- Concern for order and quality.
- Institutional commitment.
- Teamwork.
- Communication skills.
- Organization and planning.
- Service Orientation.
- Three year in a front desk with similar responsibilities.

**CONDITIONS**

We offer:

- The opportunity to become a member of a dynamic and internationally recognized research institution.
- Full-time permanent position.
- Salary according to the institutional salary scales.
- Curriculum Vitae, including contact details.

Until positions are filled.