Administrative Assistant

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

**Responsibilities**

This position is an opportunity for a skilled professional to provide critical administrative support to the MQ Site Head / Site Lead Team and team members belonging to its organization. This position requires an exceptional team player who is proactive, organized, detail‐oriented with a strong sense of urgency to complete tasks.

**Meeting Coordination**:

- Proactively maintain daily calendars, initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
- Assist with organizing team meetings and related logistics
- Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.

**Travel and Expenses**:

- Coordinate and arrange travel: transportation, hotel, rental car.
- Process expense reports

**Additional Support/Expectations**:

- Adapt to change quickly and to the tools for streamlining administrative work.
- Provide direction and guidance regarding to the administrative tasks that team members need to develop on their own (e.g., calendaring, travel, expense reporting, etc.).
- Attend team meetings as assigned or directed.
- Create and edit documents, spreadsheets and presentations.
- Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
- Assist with administrative tasks in pre‐boarding and onboarding of new employees to the area as requested
- Create Purchase Orders (POs) for the Team
- Identify innovative techniques to increase productivity across the team.
- Handle additional administrative support or special projects as assigned by the Manager.
- Help and support the Alcobendas MQ Site with the internal communication (Monthly newsletter, Internal´s TV )
- Strong connection with local AA and Global MQ AA

**Minimum requirements**
- Higher professional education on international Secretaryship, Administration and Finance, Assistant Director.
- At least 5 years of experience in a professional work environment or in administrative/office management position.
- Spanish Bilingual. English level C1 or above.

**Additional Skills/Preferences**
- Strong Interpersonal and organization skills
- Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.)
- Ability to work independently with a high level of self-management in a dynamic work environment
- Ability to adapt to change and process improvements
- Ability to prioritize and seek guidance when multiple and competing priorities arise
- Excellent written and verbal communication skills
- Must be able to maintain confidential information

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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