Office Assistant
hace 3 meses
Job Title**:Office Assistant**
Location**:Onsite**. **Valencia, Spain**
We are Datamaran, a fast-paced, energetic, and high-growth technology company.
Datamaran is the only software analytics platform in the world that identifies and monitors external risks, including ESG. Trusted by blue-chip companies and top-tier partners, it brings a data-driven business process for external risk and materiality analysis. In-house - at any time. At Datamaran our mission is to positively impact the world by helping corporations to have a robust sustainability strategy with our SaaS platform. The software helps our clients make the world a better place with ESG strategy decision-making Now, we need you to help to accelerate this transformation.
Our eclectic team of talented individuals represents over 25 nationalities, with 50% of our leaders being female. Datamaran is a fully digital and distributed company with over 100 staff members working across the globe. It has offices in London, Valencia, New York, and now Leeuwarden in the Netherlands.
Such a mix makes Datamaran a unique, collaborative, and ambitious workplace.
**Position Summary**
**The key responsibilities include**:
- Perform various clerical duties such as handling and shipping correspondence, managing all incoming calls, delivering and receiving packages, and other communications.
- Liaise with external services (rental, phone, coffee provider, cleaning service, real estate, security, and record-keeping provider) on a monthly basis to ensure that our invoices match the services delivered.
- Assist the Finance department with invoices every month.
- Resolve office-related malfunctions and respond to requests or issues such as water leaks, electrical failures, broken chairs, and other similar problems.
- Maintain equipment by completing preventive maintenance, troubleshooting failures, and calling for repairs.
- Monitor the level of office equipment and stationery supplies and handle shortages.
- Ensure office efficiency by maintaining all common areas, including meeting rooms and cabin booths.
- Support the Office Manager with company events, including collecting breakfast and birthday cakes, teambuilding, and organizing monthly team lunches.
- Ensure the kitchen area is continuously furnished and stocked.
- Support the Office Manager in any other facilities-related matters, including refurbishment of existing space and/or relocation.
- **5 days per week, 5 hours per week, from 9:00 to 14:00. In-person role.**
**Requirements**:
- Proven experience as an office assistant, office administrator, or in another relevant administrative role.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask. English Proficiency: B2 level.
**Benefits**
- A salary above Spain-average for this position
- 11€ per day meal allowance + food and snacks at the office (and paellas)
- Private health
- Private pension (company doubles your savings)
- Access to Urban Sports
- International environment (over 25 nationalities), with 50% of our leaders being women and almost 50% of our tech team too
- Working in a climate-tech company, helping corporations to identify ESG risks
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