Tender Agent

Reports to: Tender Manager
Location: Madrid office
- ** Purpose**

The objective of a Tender Administrative at Medline is the preparation and review of bids and tender documentation with the Public Administration, preparation of samples, registration, and control of guarantees. You will work in coordination with the Sales and Customer Service departments to ensure compliance with deadlines and technical documentation required for the submission of bids.

Specifically, we are looking for a professional to support the Sales team both in Spain and Portugal, so **Spanish and Portuguese are absolutely necessary** for this position.

**Activities & Responsibilities**
- Analysing tender documents and coordinating with the Sales department those tenders to which the company must apply.
- Reading and reviewing tender publications in the BOE and checking if there are products from our portfolio to tender.
- Collecting the necessary data for the preparation of tenders in accordance with the tender conditions, technical sheets and prices (review of the deadlines for the submission of the tender and coordinating with the Sales and Marketing departments for the collection of all data).
- Control and maintenance of tender databases.
- Collaboration with the Marketing department and Product Divisions for the preparation of product data sheets.
- Follow-up of guarantees. Control of the terms, status, preparation and conditions of revision and delivery of documentation.
- Management and control of samples for competitions and promotion.
- Filing and scanning of documentation for the tendering department.

**Job Requirements**
- Bilingual level in Spanish and Portuguese.
- Intermediate level of English.
- High usability of MS Office (Word, Excel, PowerPoint, etc.)
- Valuable experience of at least one year in an administrative role, especially in the Medical Devices sector.
- Higher or intermediate-level training in Administration.
- Ability to be methodical, organized and prioritize tasks in a high-workload environment.
- Customer Orientation with high communication skills.
- Used to working to detail, to deadlines and in teams.

**What benefits do we offer?**
- A hybrid work system: three days at home/two at the office
- Flexible schedule
- Shorter working day every Friday of the year, the months of July and August and at Christmas
- Meal vouchers
- Life insurance, medical insurance, and pension plan
- Language classes and license from LinkedIn Learning in search of continuous learning
- Environment with restaurant services, gym, bank, post office and transport
- Team building events throughout the year to promote team coherence :)