Procurement Officer

HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none. And of course we have an amazing team Our people, Team HBX Group, are the beating heart of the company who we encourage to ‘move fast, dream big and make the difference’ every day. In fact, we believe that it is tech + data + people that truly sets us apart in the market, alongside our ‘global approach, local touch’ mentality. We’re headquartered in Palma, Mallorca and employ around 3,500 people worldwide.

JOB DESCRIPTION:
This role supports the procurement categories; Estates, Fleet and General Administration (and others as required). This includes performing general procurement administrative duties, liaising with suppliers, keeping procurement records updated, supporting with RFQ and RFP, reviewing for completeness and necessary information to obtain competitive quotes.

This role requires strong organizational skills, attention to detail, and the ability to work well under pressure.

General Category Management Support- Support the Category Manager in procurement activities such as the tender process, grant requirements, supplier relationships and contract management for goods and services.- Maintain procurement supplier database and contract management tracking tools up to date.- Manage invoices related to Procurement and ensure invoice discrepancies are taken care of and cleared in coordination with Finance Department and vendors.- Managing relationships vendors for operational matters

Vendor Management- Supporting with RFQ and RFP, reviewing for completeness and necessary information to obtain competitive quotes.- Negotiate contracts with suppliers, focusing on cost reduction, terms improvement, and quality assurance.- Perform supplier evaluations, conducting performance reviews, and implementing corrective actions when necessary.- Receiving purchase requisitions from employees or departments and contacting possible vendors that can supply the items (ex. Marketing and General Administration).

Spend optimization & reporting- Collecting and analyzing data, and vendor performance. Prepare regular reports to the different levels of organization.- Identify trends and opportunities for cost savings and make recommendations for improvements to related categories of spend.

Procurement Operational Support- Maintain and update the contract database and other trackers/tools, including vendor information, and contract details.- Provide support for operational issue with vendors and internal stakeholders.- Handle invoices including payment requests, discrepancies, working closely with the finance department to resolve billing issues and ensure proper payment.- Coordinate with internal stakeholders (i.e. Marketing) to determine procurement needs and place orders, demand alignment, material replenishment.- Manage and process purchase orders from requisition to delivery, ensuring accuracy, compliance, and timely fulfillment.- Support the mail handling process for offices globally.- Manage supplier account(s) for offices where implemented.- Provide procurement support to other categories as needed.

**Requirements**:

- Excellent verbal and written communication skills (English required, Spanish preferable)
- Customer focused, commitment to people management.
- Strong attention to detail
- Strong organisational skills
- Resilience to cope with pressure at peak times.
- Adaptable, flexible, able to take initiative and prioritize among competing demands.
- Proficiency in Microsoft Office Suite.

You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.

As well as an attractive benefits package you will be able to work:
- Within an innovative, engaging and multicultural environment.- Have the opportunity to build strong and lasting business relationships and friendships from around the world.- Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.