HR Administrator

hace 5 meses

Madrid, España AXA A tiempo completo

**HR Administrator**

Madrid, Spain

**DISCOVER** **your opportunity**

What will your essential responsibilities include?

As part of the HR team, the HR admin & payroll colleague main mission is to:

- Support all levels of HR locally with various operational tasks, partnering with HRBP and HR Community within the entity and transversally in the HR function
- Work closely with HRIS and HR Operations function to deliver a variety of administrative tasks
- Coordinate local payroll activities between AXA XL, payroll provider and HR teams

The HR Admin & Payroll main activities are to:
HR administration
- Generate and execute all reports or queries and provide summaries of data for use in analysis or decision making
- Improve and maintain all HR perimeter reports
- Validate output against systems
- Follow established procedures for updating, validating, and correcting employee records or other related HR data
- Prepare end-user documentation or training materials as needed
- Bring about all hiring and terminations process
- Handle all employee life cycle letters
- Document, formalize and maintain up to date all local HR processes
- Support in expatriate and international mobility management
- Time & Absence management
- Benefits management (Insurances, Pension Plan, Shareplan, etc)
- Management of Compliance processes such as CBI and background checks.
- Implementation, development and/or follow-up of HR policies: SmartWorking, I&D, Equality Plan, Remuneration Register, etc
- Communicate data changes (cost centers, positions, managers changes)
- Provide support, guidance and expertise to resolve queries from employees and other stakeholders

Payroll coordination
- Handle any front office activities as needed as per local procedures in-force on time management, payroll, personal data, etc..
- Receive and validate payroll data
- Prepare data inputs
- Send data to Payroll provider for processing
- Review, reconcile and approve vendor output reports
- Liaise with finance for the booking of various payments
- Share Sick note, Maternity notes, and the termination note for authority filling
- Manage the new hire template to register with payroll vendor and regulatory authorities
- Process and distribute on and off cycle information
- Coordinate payroll activities and stakeholders

Labor relations
- Application and interpretation of the collective bargaining agreement, labor regulations and internal policies on labor relations.
- Prepare reporting and data to be presented to unions
- Prepare all documents for individual agreements and settlements
- Support dialogue with Labor Counsel

This position reports to Head of HR Iberia.

**SHARE your talent**

We’re looking for someone who has these qualifications and skills:

- Several years of experience in HR administration or proven knowledge in HR Admin topics
- Native/fluent Spanish with a good knowledge of English, written and spoken
- Knowledge of any HR tool will be recommended ex: Oracle, SAP
- Proficiency level of Excel
- Good command of PPT
- Time management skills
- Team working
- Agility & ability to learn

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