Bilingual Office Manager

**Consulting Firm, Madrid, Serrano**:
Our client, a consulting firm, is currently looking for an proactive Office Manager & Events Coordinator to efficiently run the Madrid office, support the senior Madrid team and take care of events.

Responsibilities (not limited to) include:
Office Manager & Executive Assistant:

- Act as first point of contact for the firm and as the “go to” person for administrative needs in the Madrid office
- Proactively manage and maintain the agenda of the Madrid management team (4 members) by scheduling meetings, conference calls and arranging appointments
- Organising point-to-point international travel arrangements (flights, car transfers, visas, passports, apartments, hotels)
- Help develop relationships with the Executive Assistants of Spanish clients or potential clients
- Continuously liaise with other Office Managers and Executive Assistants at international level to ensure commitments are met
- Maintenance and upkeep for the office space including fixtures, fittings and furniture, as well as ordering supplies and catering for the office
- Complete management and administration of the workplace, ensuring the smooth running of the office, acting as the key point of contact between Madrid and global headquarters
- Liaise with providers/suppliers, renegotiate agreements, establish relationships and follow up (landlord, security, health and safety, catering, insurance, stationary, cleaning, building maintenance)
- Liaising with tax advisors and local accountants, handling petty cash
- Processing invoices and ensuring correct transfer of data
- Establish local policy & procedure according to global guidelines, ensuring all objectives are actioned in accordance with local compliance (health & safety, risk assessments)
- Liaise with global IT department to ensure all local IT needs are met (equipment, software implementation, repair)

Events Co-ordinator
- Helping plan and host external events from planning stage to on-site at the event, continuously looking for ways to making events innovative
- Sourcing suppliers for client networking and entertainment
- Helping ensure budgets for events are approved by relevant partners
- Being present at events to welcome clients as well as ‘behind the scenes’ to ensure everything runs smoothly
- Building and maintaining knowledge of the best and most compelling events and marketing activities outside of the firm. This includes scanning for trends, new apps, venues, providers, experiences, etc. Using this information to develop and build unique and bespoke events
- Working with Executive Assistants around the firm on internal global events

This role is predominately office based.

Location - Madrid, Serrano
Salary - Competitive Salary + Discretionary Bonus + Health Insurance
Timetable - Full time
Incorporation - Q4 2023
Contract - Permanent