Team Assistant

hace 4 semanas

Eivissa, España LucasFox A tiempo completo

Thanks to our growth, we are looking for an experienced and awesome** Team Assistant **to join our amazing team in IBIZA.

As **Team Assistant **you will focus on being the central point of support for your team/office on all administrative matters both on commercial and business level but also from a daily management of office affairs (suppliers, orders, maintenance etc)

In this role you will be a key member of the team, covering a variety of tasks that will enable productivity, organization and streamlining of all admin duties in the team.

Founded in Barcelona in 2005, the company brings a fresh, innovative approach to the luxury property business and a strong reputation for reliability, integrity and in-depth knowledge. As a result, the company’s expertise on property related matters, market trends and lifestyle are recognized both nationally and internationally.

Join us today and be part of one the top real estate agencies in Spain where your success is guaranteed

**Main responsibilities**
- Manage various accounting aspects related to invoicing and financial management
- Oversee the archiving process and management of documentation related to deals, properties, translations etc.
- Management and ownership of the CRM (Salesforce) on multiple levels (accounts, properties, deals etc) and general IT support coverage
- Assist the commercial and legal teams by covering general tasks related to due diligence, claims and reporting of legal issues.
- Own various marketing duties which will impact the commercial activity and internal organization (control of property portals, virtual tours, marketing material, event planning etc)
- Office management responsibilities (purchasing of office supplies, maintenance repairs, insurances etc)
- Reception duties and client’s service
- Provide support to management on reporting, preparation of presentations and sales reviews

Assist the HR department in the onboarding of new employees, payroll and commissions, management of legally required trainings, attendance check-ups and daily staff emergencies

**Requirements**:

- Previous experience in an administrative or customer service role in an international company (minimum 2 years)
- Fluent in English and Spanish (other languages are a plus)
- Proactive with a ‘can-do’ attitude, resolute, creative, and highly motivated person
- Ability to work independently with mínimal supervision
- Ability to work well with all levels of internal management and staff, as well as outside clients and suppliers and to interact professionally with a diverse group of people
- Able to handle a fast-paced, sometimes pressured office environment
- Organized and focused on work efficiency
- Proactive and collaborative
- Outstanding levels of customer service and telephone manner
- Extremely proficient and savvy with IT tools, Microsoft Office pack, CRM

**Benefits**:
We offer an indefinite full-time position with an attractive compensation package.

You will be a vital part of an ever-growing business and be able to leave your mark and contribute to the development of amazing people and teams.

We like to work hard but also play hard so you will have the opportunity to have fun while you work, be part of great team buildings and get to know people from all over the world.

Industry

Property & Real Estate

Work Experience

1-3 years

City

IBIZA

State/Province

IBIZA

Country

Spain

Zip/Postal Code

28004

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