HR Admin Coordination/support

hace 6 meses

Madrid, España MSD A tiempo completo

The primary responsibility of this role will be to provide administrative support to the HR department, including agenda management expenses control and important HR projects collaboration.

Fluency in English is required for effective communication with stakeholders in the EUCAN region.

**Responsibilities**:
**Agenda Management**:

- Manage the AVP HR EUCAN lead’s agenda, ensuring efficient scheduling and coordination of appointments.
- Prepare and elaborate on various documents related to meetings and appointments.
- Coordinate comprehensive appointment logistics, from planning to follow-up.

**Travel Coordination and Expense Control**:

- Arrange travel logistics for the HR leads team, including bookings, itineraries, and expense reports.
- Monitor travel expenses and ensure compliance with company policies.

**HR Project Support**:

- Assist with HR projects, including data collection, research, and presentation preparation.
- Collaborate with team members to achieve project goals.

**Internal Meeting**:

- Organize internal meeting, managing logistics, budget, and communication.
- Provide support in consolidating slides and documents for presentations.
- Draft minutes and records of decisions during meetings.

**Onboarding**:

- Support the onboarding process for new employees.
- Create tool accounts, assist with administrative tasks, and facilitate training.
- Collaborate with the onboarding team to ensure a smooth transition.

**Internal HR Communication**:

- Work closely with the communication department to enhance internal HR communication.
- Disseminate relevant information to team members.

**Team Functionality**:

- Collect and organize information necessary for the team’s efficient functioning.
- Develop and maintain the team’s leave schedule.

**Budget Monitoring**:

- Monitor budget commitments using the internal management tool COMET.
- Generate, track, and update purchase orders (POs) as needed.

**HR Administration Support**:

- Manage of HR platforms & databases, updating employee information, and generating HR reports as needed.

**Compliance and Policies**:

- Stay informed about HR policies, procedures, and legal regulations. Ensure compliance with relevant labor laws and regulations in the EUCAN region.

**Other Ad-hoc Tasks**:

- Collaborate with the HR team on various ad-hoc tasks and projects as required.

**Qualifications**:

- Proficiency in English (written and spoken).
- Previous experience in HR or administrative support roles. (2 years min)
- Strong organizational skills and attention to detail.
- Ability to handle sensitive information with confidentiality.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
Not Applicable

**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Requisition ID**:R283975

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