Legal Operations Purchase to Pay

hace 5 meses

Madrid, España ABB A tiempo completo

**Legal Operations Purchase to Pay (Accounts Payable) Administrator**:
**Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.**:
In this role you will support the Legal and Integrity department at ABB group in the P2P process; from engaging with law firms, through to following up on a monthly basis to receive invoices and create estimates for accruals. You will help to ensure we pay our vendors on time and for the work performed. You will provide vital financial administrative support for the Group Function Legal & Integrity corporate team which consists of around 50 lawyers, acting as a point of contact for enquiries, initiating actions and assisting with resolution. Performing a variety of complex administrative activities, you will be instrumental in the smooth running of processes and procedures within the function. The preferred locations for this role are in Cracow or Madrid. Other locations in Europe are also possible, with the exception of Switzerland. The role reports to the Group Head of Legal Operations and Finance.

**Your responsibilities**:

- Support the Group Legal & Integrity team in the creation of purchase requisitions and administering purchase orders
- Follow up with Law firms for on-time invoices and estimates for the future months.
- Review of invoices to make sure that they are following ABBs guidelines
- Work with the controlling team to make sure invoices and estimates are accurately reflected in our systems
- Lead continuous improvement processes for the procure to pay process within Legal & Integrity. Make sure the right governance is in place and adhered to and recommend changes where you see possibilities for improvements.
- Help with the implementation of new technologies that support the procure to pay process
- Report on the effectiveness of the process and any escalations required to be on time with our payments
- Help with overall preparation of reporting on spend in Legal & Integrity
- Train new joiners on the basics of the process, in order for them to follow the right process and be able to efficiently and effectively engage with law firms

**Your background**:

- Minimum 5 years of experience in an administrative role, ideally with a knowledge of the Purchase to Pay (accounts payable) process
- Quick learner who isn’t afraid to build up new expertise in the systems supporting our procure to pay process, like SAP Ariba, Readsoft and SAP ERP
- Ability to work independently in a fast-moving environment.
- Problem solving skills, systematic approach to a problem, understanding consequences in a systemic manner
- Good knowledge of Excel as a support for organizing the Procure to Pay processes in Legal and Integrity
- Excellent organizational skills and sense of ownership for the assigned task.
- Finely tuned communication skills: proven ability to present and report activities in a clear and effective way, sensitive to communication steps related to all levels of stakeholders.
- Full professional proficient in English, spoken and written, additional languages a bonus

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