Office Support Intern

hace 2 semanas

Madrid, España Insights A tiempo completo

**Who are Insights?**

We’re a Learning and Development company with people and innovation at our heart. Our purpose at Insights is to create a world where people truly understand themselves and others and are inspired to make a positive difference in everything that they do.

Our Head Office is in Dundee and we operate in over 50 countries around the world, in more than 11 languages with over 650k learners per year. Our clients range from local start-up companies to major global corporates with the aspiration to create a thriving learner community through personalised learning and an engaged practitioner community.

**We’re looking for someone who is studying a business related degree to join our amazing team in Madrid on a 1 year contract on a part time basis working 4-5 hours a day Monday-Friday, which will be flexible and can work around your studies.**

**What's the role?**

As our Office Support Intern you’ll be office based providing administrative support to your colleagues in Spain & Italy with a focus on our Client Services and Fulfilment functions.

**Day to day you'll**:

- Assist our Learning Event Coordinators in the set up and support of client workshops in the office including the set-up of meetings rooms
- Issue registration links, pre-work documents, legal papers and other documentation to participants
- Process orders that need to be delivered to clients In Spain & Italy that will include journals, colour blocks and other materials for the events
- Manage materials orders to UK being aware of time zones and timelines
- Control stocks of materials
- Coordinate travel reservations for colleagues
- Manage the office supplies and monitor levels to order more materials like paper and toner with suppliers when required
- Support the events that take place in the office by preparing the room, order catering, assisting the facilitator, learners and participants, cleaning service and greeting people at reception
- Check the updates for the IT devices that we have in the office
- Prepare legal documents for Spanish funding for training
- Any additional admin duties to support your colleagues as required

**How you'll show up**
- Your communication skills will be excellent in English & Spanish both written and verbally
- With the energy, drive & enthusiasm to support colleagues with any of the administrative tasks that are required in the office
- Positive and confident in your ability to manage your own work
- You’ll be extremely accurate and will always pay close attention to detail in the work that you do
- You’ll be highly organised and working to deadlines will not phase you
- Multitasking and being able to prioritise work will feel natural for you and you’ll remain calm when under pressure

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