Master in Management

hace 6 meses

Madrid, España IESE Business School A tiempo completo

**Main responsibilities**:
The purpose of this role is to provide administrative support to the Division, to the MiM students and to provide the adequate assistance to the day-to-day running of every activity and/or event.

Admission Tasks:

- Events coordination: Provides logístical support to the directors on interview days, including providing tours to prospective students, as well as participating in special school events such as Open Days, Assessment Days and other Admission related events.

Program Coordination Tasks:

- Coordinate logistics, ensure relevant materials are prepared, reviewed and distributed in a timely manner, etc.
- Coordinate and control the day-to-day activities of MiM: attendance, payment calendar, invoices, expenses reports.
- Handle internal/external communications via regular and electronic mail; monitor calls, handle questions and/or forward them to the appropriate contact.
- Coordinate all the activities and seminars details (exams, graduation ).
- Develop and maintain a filing system in a readily retrievable format, ensuring that all reports, proposals, etc. related to the Division are filed properly.
- Working out of the regular schedule may be requested for special cases: grades reporting, comprehensive exams, invigilation of midterms or final exams.
- Travel with students for international modules (NYC, Dubai) and coordinate all the logistics of the module in the local campus / venue.

Other general Tasks:

- Provides assistance to the Director and Associate Directors as needed.
- Produce documents and/or presentations using word, excel, power point.
- Staff will get into contact with students from a variety of cultural backgrounds. It is expected that mutual respect, cultural awareness and cultural.

**Education and experience**:

- University degree or equivalent preferred, with 1-2 years related office experience.
- Strong computer skills. Experience with Microsoft Outlook, Word, Excel, and PowerPoint required.
- English Native Speaker.
- Work-permit in Spain
- He/she should be comfortable with public speaking while displaying a high degree of professionalism and tact at all times.

**Key competencies**:

- Excellent interpersonal skills;
- Excellent written and oral communication skills;
- Team player;
- Positive attitude;
- Accuracy and attention to detail;
- Organizational skills to plan and organize a diverse workload.

**Special Work Schedule Requirements**:

- Overtime may be necessary during special events: orientation, grading committees, exams, graduation...
- Some events might require working on a Saturday.

**Reporting**:

- The MiM Program Coordinator will report directly to de MiM Director.

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