Associate Director, Nyu Madrid

hace 2 meses

Madrid, España New York University A tiempo completo

Position Summary:
NYU is committed to fostering a campus community that reflects and enacts the values of inclusion, diversity, belonging, and equity that inform and make possible academic excellence.

All staff members are expected to support, execute and promote this commitment and all NYU initiatives (including Affordability, Sustainability, and Student Success) in the day-to-day life of NYU Madrid.

The role supports the Site Director and the NYU Madrid (NYUM) senior team on strategic long-term planning and oversees all general operations, including finance and budget planning, human resources, IT, space management and facilities, academic affairs, student life, as well as collaborating/overseeing NYU Madrid’s emergency response protocols, in partnership with NYU Madrid senior leadership and colleagues in New York City. Liaising closely with relevant colleagues at
NYU in New York, Shanghai and Abu Dhabi, and at the other global sites and programs, the Director is a member of the NYUM Senior Management team and may be asked to step in for the Site Director at their request. This position will have three direct reports: The Assistant Director of Academic Affairs, the Assistant Director for Student Life and Housing, the business coordinator, and a dotted line with the Assistant Director of Academics.

Workplace: Madrid

Qualifications:
**Principal Duties**

**General Operations 35%**
- At the direction of the Site Director, supervise all day-to-day operations of NYU Madrid to ensure an orderly, secure, inclusive and enriching environment for the NYU Madrid community;
- Take responsibility for legal issues affecting NYUM, including contract approvals and monitoring; liaise closely with the NYU Office of General Counsel, Office of Global Programs, and Spain-based legal teams when appropriate
- Oversee NYUM IT policy and other forms of communication, in cooperation with NYU IT
- Oversee NYUM relationships with outsourced providers (e.g., guards, property security, IT and cleaning services) in collaboration with NYU Campus Safety, NYU IT and NYU Facilities & Construction Management
- Coordinate with NYU’s Insurance Office in NY to ensure appropriate assessments and insurance

coverage
- In conjunction with the Site Director, maintain relations with various local authorities and professionals and alert the Global Programs Office regarding changes in laws or developments likely to affect NYU Madrid overall operations
- Alongside the Site Director and in collaboration with the Global Programs Office, Office of General Counsel and NYU Human Resources, represent NYUM management in negotiations with Trade Union representatives (local or national officials), if applicable
- Assume responsibility as Privacy Officer for NYU Madrid operations, ensuring compliance with local law and NYU policies and practices relating to data privacy and protection
- Perform other duties or projects relevant to this level of position as assigned or anticipated

**Finance 30%**
- Prepare and timely submit annual budget proposals, variance reports, and other financial reporting as required; routinely monitor financial performance; be proactive in ensuring NYU Madrid operates within its budget, implementing cost control measures as prudent and appropriate
- Manage the financial operations of NYUM, including accounts management, payroll, payments, auditing, and local liabilities; approve submissions of financial reports and expenses; hold signatory authority for NYUM bank accounts; liaise closely with colleagues in NYU Global Programs Office; NYU Finance Operations & Treasury, and review and approve expenditures (e.g. PCard payments and usage)
- Coordinate with NYU Global Tax & Payroll and other key teams as needed to ensure compliant

operations
- Liaise closely with NYUM’s auditors and appropriate colleagues in New York to ensure the timely and accurate submission of various reports; write and submit appropriate sections of these and other reports as requested
- Prepare analysis and reports as needed

**Strategic Management 15%**
- Support and collaborate with the Site Director and appropriate NYU Madrid (NYUM) and Global Programs Office colleagues to plan, create, review and implement policies, procedures and short-and long-term strategic planning for NYU Madrid. Evaluate enrolment trends and identity needed resources for future operations
- Collaborate with colleagues across the University with regard to goals and initiatives of the University, Global Programs, or portal
- focused staff at NYUM
- Substitute for the Site Director on relevant business matters at their/his request or when they may otherwise be unable to perform duties
- Prepare an annual report of operations

**Human Resources 10%**
- Collaborate with Global HR Business Partner, HR Manager and leadership in NY as needed on HR processes, procedures, and management across NYUM, including employee relations matters
- Ensure that employee documentation (contracts, handbo

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