Administrative Assistant Technical Perfumery

hace 1 mes

Rubí Barcelona provincia, España Eurofragance A tiempo completo

**Why working at Eurofragance?**
- In Eurofragance you will be part of the exciting world of smells and fragrances with our Passion, Performance & Entrepreneurship values.
- You will grow and learn in a company in constant growth and expansion.
- You will have the opportunity to develop with top professionals in the sector.
- You will be part of a Global Company with Headquarters in Barcelona and subsidiaries in Dubai, Singapore, Mexico, Turkey and India among others.
- You will practice your language skills in a global and multicultural environment.
- You will feel you play a role in society thanks to our Corporate Social Responsibility policy and our commitment to the Environment, which we demonstrate on a day-to-day basis with actions such as the Volunteer Day.

Enjoy a great work environment in Eurofragance

**Mission**:
You will be part of the Technical Perfumery department, providing administrative support and ensuring operational efficiency. Your responsibilities will include managing and preparing samples, coordinating their shipment to subsidiaries, collaborating with areas such as Purchasing and Quality Control, maintaining contact with suppliers, creating an internal library with received presentations, and drafting internal documents and conducting necessary experimental tests. Through these tasks, you will contribute to the efficiency of processes and the smooth functioning of the department.

**Functions**:
Organize and arrange the department’s materials
- Contact with suppliers (request samples and documentation, organize visits, and record details upon completion). Receive, register, and classify supplier samples.
- Create and maintain an updated library of presentations.
- Keep the sample cabinet and fine-tuning sample Excel sheet up to date

Various administrative tasks to improve the department’s efficiency
- Document preparation and classification
- Report writing
- Digital recording of meeting Minutes
- Excel and SAP data management
- Meeting and process tracking - KPI TP, Forms
- Review and maintain the SharePoint for Creative Technical Perfumers
- Create a library with internal area data
- Prepare samples for olfactory evaluation by perfumers, standards, colorimetry tests, density, and chrom
- Send samples to subsidiaries
- Organize internal meetings, schedule, ensure attendance, and prepare necessary materials

Improve Process
- Independently follow up on all pending tasks
- Coordinate internal department information
- Create organizational criteria to facilitate departmental work

**Requirements**:

- 2 years of experience in administrative management tasks. Desirable administrative experience in a laboratory
- Experience in document management
- Higher Vocational Training in Administration** (**CFGS/CFGS en Adminsitration)
- Languages: English (intermediate), Spanish (native)
- Office 365, specially Excel
- Knowledge of SAP

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