Studio Coordinator

**GENERAL JOB DESCRIPTION**

Under the supervision of the Managing Director, you will run the studio autonomously and be responsible for managing administrative, HR, budget, IT, technical and logístical aspects under the supervision of Fortiche Paris.

You will be responsible for monitoring the studio's recurring needs and processes, resolving one-off problems and reporting to Fortiche Paris management.

**MISSIONS**

ADMINISTRATION & HR
- administrative management of service providers: quotes, contracts, invoices, payments, etc.
- coordination with HR to anticipate the arrival and smooth integration of future collaborators into the studio
- monitoring of the studio's HR activity and reporting to the Fortiche Paris Admin and HR teams
- coordination with local partners and Fortiche Paris: lawyers, payroll managers, banks, cost reports, payments, etc.
- administrative management of employees: arrival/departure, contracts, attendance and payroll...
- tax credit management for CFO: files, reporting...

IT & TECH
- monitoring, anticipating, transmitting and following up IT requests and needs from teams to Fortiche Paris: cost evaluation, validation, implementation, hardware knowledge, license renewal...
- support IT teams on small on-site maintenance tasks
- reporting to Fortiche Paris IT & Tech teams

FACILITIES
- set up, monitor and manage studio processes to guarantee security and ensure a peaceful working environment for teams
- set up workstations for new arrivals
- anticipate, negotiate and monitor the various works required to improve or maintain the premises
- monitoring budgets and costs
- reporting to Fortiche Paris Facilities teams

BUDGET
- draw up and monitor the studio's operating budget in conjunction with the Fortiche Paris Finance Department
- update cost projections according to specific needs and issues, and changes in studio organization
- ensure that the budget is adhered to, or be able to justify variances
- draw up and monitor the studio's HR budget in liaison with the Fortiche Paris management controller and the Financial Director

COMMUNICATION & EVENTS
- organize one-off events for teams, within the studio budget.
- manage external (media...) and internal (teams) communications in collaboration with Fortiche Paris.

OTHERS
- Define, plan and lead studio rituals in collaboration with other local contacts.
- Keep abreast of project progress to identify priorities in terms of team and studio needs.
- Work with CSE members (employee representatives) to monitor their budgets.

**SKILLS REQUIRED**

Hard skills
- Fluent English and Spanish
- Fluent French would be a plus
- Proficiency in Excel or Google sheet spreadsheets
- Ability to draw up budgets and schedules
- Operational project management
- Knowledge of Spanish administration, in particular labor law
- IT skills: ability to interact with an IT support team

Soft skills
- Excellent written and oral communication skills
- Ability to adapt to a variety of assignments and contacts
- Autonomy
- Ability to lead and federate teams
- Interest in animation is a plus

Work Location: In person

Application Deadline: 05/06/2023
Expected Start Date: 12/06/2023