Receptionist/Clerk Typist

.The Receptionist/Clerk Typist is expected to exercise professional skepticism during the performance of his/her duties, which may also include the provision of support to Directors and Senior Staff, as required.Job No: 1Job type: Human resourcesLocation: Port-of-SpainJoin our dynamic team at Grant Thornton Trinidad and Tobago We're seeking a vibrant Receptionist/Clerk Typist to be the welcoming face of our organization. As the first point of contact for clients and guests, you'll embody our commitment to exceptional service and professionalism. Your role will involve managing incoming calls, greeting visitors, and maintaining a smooth flow of administrative tasks. If you're a detail-oriented multitasker with excellent communication skills, we want to hear from youAt Grant Thornton Trinidad and Tobago, we pride ourselves on fostering a supportive work environment where every team member can thrive. As a Receptionist/Clerk Typist, you'll have the opportunity to showcase your organizational prowess and contribute to the efficiency of our operations. Whether you're typing correspondence, scheduling appointments, or assisting with office logistics, your contributions will be integral to our success. Join us in shaping the future of our firm while enjoying competitive benefits and ample opportunities for growth. Apply today and embark on a fulfilling career journey with Grant Thornton Trinidad and TobagoResponsibilities Responsibilities include but not limited to:Effectively operate the switchboard.Efficiently maintain Cheque Collection Desk.Maintain Log of Incoming and Outgoing Correspondence, including Registered Mail.Sort and distribute All (Office and Clients) incoming correspondence.Order, maintain and office stationery for employees and printers.Custodian: GT Branded Items.Order, maintain and replenish consumables (e.G., tea, coffee, etc.) and associated supplies (e.G., water and napkins) for use in the Kitchen and Board Room areas.Communicate proficiently with all Stakeholders (i.E., Clients, Internal Stakeholders, Suppliers and Visitors).Provide support to Directors as required.Maintain tidiness at the Conference Room Tea Station.Assist with confirmation of all Conference Room bookings.Ensure there is administrative support/coverage at all times.Provide assistance re. Accounting, Outsourcing, Auditing and Tax departments by typing and formatting Financial Statements and other correspondence when required, such as:Prepare bounded/unbounded copies of Financial Statements and Proposals. Prepare Financial Statements, Proposals and Letters for Dispatch.File correspondence as it relates to Management or Engagement Letters.Filing of all client correspondenceImplement key administrative systems by reviewing and/or developing:o GT ORBIT Client Contact Listo GT ORBIT Client DatabaseOrganise and continuously maintain all correspondence for the company to ensure the expeditious archiving and retrieval of documents to CHAPMAN's