Administrative Assistant

ABOUT US: Balfour & Co has a long and successful history, providing products that mark special moments and achievements in people's lives. From our start in 1913 to today, the company has grown and evolved in many ways but the quality of our products and our commitment to our people have been at the highest standards throughout this long history.
Balfour & Co is the world's largest Collegiate and High School commencement services company, leading the industry in digital product innovation by helping students and their families celebrate the most meaningful moments in their lives. Operating under the Balfour, GradImages, University Photo, Gaspard, ArtCarved, KeepSake and Taylor Publishing Company, the Company provides personalized products such as class jewelry and apparel, yearbooks and commercial printing, graduation cap and gowns, announcement products and photography through digital marketing technology, personal in-school deliveries, and customized school assortments. To learn more visit Balfour.com, the destination for Graduation products, and GradImages.com, the industry's largest commencement photography platform.
Position Summary: This position serves as assistant for Executive Team with managing multiple calendars, meetings, and travel. This position will also create presentations, writes correspondence, and collaborates on special projects.

Essential Duties and Responsibilities: Compose documents, emails, correspondence ensuring proper grammar, punctuation, spelling, and appearance.Serves as liaison with IT staff to assist with technical or equipment issues.Review incoming mail, email, etc., and elevate crucial or time-sensitive matters.Arrange appointments, conference calls, meetings, and travel. Process expense reports.Coordinate executive team's conflicting priorities in scheduling meeting priorities.Manage information with discretion and sound judgment, maintaining strict confidentiality of information.Prioritize workload to ensure all essential duties and responsibilities are addressed.Provide support to all members of the executive team. Complete other duties as assigned.Education/Experience: Bachelor's degree preferred, not required.Superb communication skills (written and verbal)Bilingual English/Spanish.3-5 years executive level support experience.1-3 years Office Management experience helpful.Ability to work efficiently independent of supervision.Exemplary planning and time management skillsAbility to multi-task and prioritize daily workload.
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