Clinical Project Support Specialist

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Clinical Project Support Specialist
Position purpose:
The Clinical Project Support Specialist (CPSS) role is designed to provide comprehensive operational support to global study teams. This role is pivotal in ensuring the smooth execution of phase I-IV clinical trials by offering administrative, logistical, and operational support on a global level. The incumbent will work closely with global study team members and other key stakeholders to optimize study efficiency, compliance, and quality, contributing to the timely regulatory submissions and market approval of new medicines and medical devices.
Geographical scope:
Global
Major tasks of position:
Administration & Logistics:
- Create and maintain different study documents and tools (e.g., Study Guide documentation, different study instructions, study newsletters, financial disclosure summary tables, invoices) to support all different roles of the study.
- Create, maintain, and manage multiple Study Contact Lists: Study/Clinical Team, Vendor/External suppliers, Study Organizations in Veeva.
- Update study Q&A and Action log.
- QSD tracker oversight (ensure that QSD list is available at certain required timepoints).
- Set up and maintain different project and study platforms/software e.g., SharePoint/TEAMS, OneNote.
- Support Clinical/Study Team members with ad hoc tasks.
- Support audits and inspections according to company policy and SOPs.
EU - CTR:
- Support EU-CTR transition and all study submissions.
Meeting support & communication
- Act as a Study Team key contact with eTMF Specialist/System Specialist.
- Support to set up and manage Clinical/Study Team and Steering Committee meetings (e.g., preparing, drafting, presenting slides, recording, taking minutes and attendees list).
- Support organization of virtual/on-site Investigator meetings/Monitor meetings/Study Team meetings (e.g., Start-Up Camps and KOMs, weekly Study Team meetings, CLM's meetings).
- Contribute to departmental/company initiatives and special projects. Provide expertise and support project planning, project management and implementation of functional initiatives to improve processes.
Operating trackers/reports
- Maintain different study trackers to keep study information up to date and ensure study oversight/quality at different study levels, including vendor trackers and logistics (e.g., EPRO).
- Create study specific reports (e.g., CART, Veeva, IRT etc.).
- Create and update other team study specific trackers that cannot be pulled from existing systems.
System management
- Upload/file/review different study level documents in eTMF (from StM & SLM, but also from other functions if agreed with the Team).
- Provide updates/reports on eTMF status (in Study Team meetings/country calls/regular communications) and maintain oversight of eTMF quality/completeness (if agreed with the Team and depending on which reports that are provided by eTMF Specialist).
- Support eTMF closure (e.g., by ensuring availability of all documents uploaded to eTMF).
- Maintain IT systems list in Gemstone.
- Manage user accesses for different study systems (Bayer/vendor systems or updating information for vendor system access/portals such as IRT, Central Lab, ePRO vendor, adjudication vendor, SharePoint restricted area, TEAMS channels).
- Maintain and update Veeva/Gemstone entries.
Support VST transition (Veeva Study Training) and request Training log annual update for Study Team Members.
Vendor/CRO handling
- Support outsourced studies, maintain oversight of CRO eTMF, Veeva by ongoing QC in the systems if needed.
- Manage requests for different study materials not provided by central labs/RR (bags, miniprotocols, manuals). Coordinate logistics (orders, shipments, custom clearance) of trial supplies for sites (e.g., eCOA device orders and shipments, laboratory kits, manuals, miniprotocols, medical equipment, RR materials - if requested).
Contribution context:
Work interactions:
The CPSS will interact on a global scale within the study team and clinical team. The CPSS sphere of influence and communication will include the Study Manager(s), the Study Lead Monitor(s), Study Data Manager, Study Statistician, country teams, the IxRS & Medication Manager (IMM Legal, procurement, Pharmacovigilance, Insurance and other study team members globally). Locally, the main contacts are the Clinical Operations manager 3 and 4, Study manager, and Study Lead monitors.
The CPSS will additionally liaise with external suppliers globally.
Value added:
The Clinical Project Support Specialist role is important for the clinical trials conduct by ensuring operational excellence and compliance. This position adds value by enhancing the efficiency and quality of study execution, facilitating effective communication and coordination among teams, and supporting the achievement of project and study milestones within planned timelines and budget.
The Clinical Project Support Specialist reports to CTS Team Lead in GBS Barcelona.
Qualifications and requirements:
The clinical development study and project coordination activities are accomplished through a strong skillset, understanding of clinical development and global operating processes of drug development as well as in-depth knowledge of ICH-GCP and international regulations.
Bachelor's degree or equivalent in a relevant field with 1 year + of experience in clinical research/development ideally in the pharmaceutical industry.
Candidate ideally brings experience working with VEEVA System.
The incumbent must have the ability to manage multiple high-level parallel tasks; work unsupervised, have effective computer skills, possess the ability to apply new techniques and technology, have excellent knowledge of all Microsoft Office programs, and strong prioritization skills.
The incumbent must show a high level of flexibility, willingness to support the team, be able to manage complexity and have good analytical and problem-solving skills.
The incumbent must display excellent planning and organizational skills, innovativeness, keen attention to detail, and excellent follow-through.
The incumbent must have strong interpersonal, communication, and team working skills and must be able to manage high-level professional relationships with internal and external customers, like international teams, 3rd parties, and people in a global environment.
Excellent communication and interpersonal skills, with fluency in English (both written and oral). Additional language skills are a plus.
YOUR APPLICATION
This is your opportunity to tackle the world's biggest challenges with us: Maintaining our health, feeding growing populations, and slowing the rate of climate change. You have a voice, ideas, and perspectives and we want to hear them. Because our success begins with you. Be part of something big. Be Bayer.
Location:
Division:
Enabling Functions
Reference Code:
820468

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