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Receptionist/Administrative Assistant

hace 1 mes

Badajoz, Badajoz, España Raoul Wallenberg International School A tiempo completo
  • Location: Raoul Wallenberg International School, Palma, Mallorca, Spain
  • Position: Receptionist and Administrative Assistant (Front Desk, Administrative Support, Student, Parent and Staff Support, Visitor Management, Supplier Liaison)
  • Reporting to: Business and Operations Manager
  • Salary and Benefits: Competitive Salary in line with the position's responsibility and scope of work, as well as the candidate's experience and qualifications.

    Additional benefits include free lunch, continued professional development, access to a group health insurance scheme.
  • Visa Requirements: Candidates must be an EU/EEA/Swiss citizen or have a work Visa to apply. We are unable to organise work and residence permits.
  • Deadline for applications: Applications will be reviewed on an ongoing basis and applicants are encouraged to apply ASAP.
  • Start date: ASAP/upon agreement
  • Salary: 20-22K per year
  • Enquiries/applications: ******

Opportunity: This is an exciting opportunity for an experienced Receptionist and Administrator to contribute to the growth and success of RWIS.

You will play a vital role in ensuring the smooth operation of the school's front-of-house and administrative functions. You will be the first point of contact for students, parents, staff, and visitors, setting the tone for a welcoming and professional environment. This role requires a high level of organization, efficiency, and adaptability in a fast-paced school setting.

You will manage daily administrative tasks, support the leadership team, administration and teaching staff, and help maintain effective communication between the school and its community. From handling inquiries and updating student records to assisting with events and supporting the admissions process, your contributions will be integral to the school's success.

In addition, you will be involved in coordinating facilities and ensuring all visitors adhere to school security and safeguarding procedures. As part of a future-focused and student-centred school, we value individuals who are proactive, resourceful, and committed to providing outstanding support.

This role is ideal for someone who thrives in a collaborative environment, enjoys working with children and families, and is eager to contribute to the positive culture of our school community. Reporting directly to the Business and Operations Manager, your work will be instrumental in promoting the reputation and achievements of RWIS.

Position Scope
  1. Front Desk & Visitor Management:
    • Serve as the first point of contact for all visitors, ensuring a warm and professional welcome.
    • Manage phone calls and emails, directing inquiries appropriately and responding in a timely manner.
    • Oversee visitor sign-in procedures, ensuring compliance with security and safeguarding policies.
    • Handle student attendance records, including late arrivals and early departures.
  2. Administrative Support:
    • Assist in admissions and enrollment processes, maintaining accurate student records.
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