It Hub Administrative Assistant

IT HUB Administrative Assistant & Events Coordinator

EUR 30.000 - 45.000

IT HUB Administrative Assistant & Events Coordinator

Pay Competitive

• Full time
• 4+ years of experience in administrative roles and managing projects in an international environment

We are a team of IT professionals from many countries and diverse backgrounds, each with unique missions and challenges in the biggest health, nutrition, and wellness company of the world. We innovate every day through forward-looking technologies to create opportunities for Nestlé's digital challenges with our consumers, customers and at the workplace. We collaborate with our business partners around the world to deliver standardized, integrated technology products and services to create tangible business value.

To grow our new Global IT Hub in Barcelona, we are currently looking for an Administrative Assistant and Events Coordinator.

POSITION SUMMARY

The successful candidate must possess the ability to support the Global IT Hub Manager as well as other members of the team. We are looking for a dynamic, flexible, service-oriented, open-minded, and extremely organized person to work in a diverse an international environment. You will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment and culture.
As an Admin assistant and Event coordinator, you will be responsible for running and coordinating the day-to-day office activities and managing Hub related events and transversal projects meeting deadlines in a fast-paced quickly changing environment. You need to have initiative-taking approach to problem-solving with strong decision-making skills.

You will be responsible for providing office support to the Global IT Hub, which would include the following items:

• Run the day-to-day office activities as the main point of contact for the teams.
• Ensure office efficiency by maintaining common areas, organizing procedures, implementing policies, and overseeing supplies and equipment.
• Coordinate all activities to support a smooth onboarding of new hires and departures of team members in collaboration with the different stakeholders (HR, local IT and other internal stakeholders).
• Coordinates transversal Hub projects meeting deadlines in a fast-paced quickly changing environment (attraction of new talent, branding, facilities, capability building).
• Take ownership of the Hub documentation, making executive decisions about what should go in it and making sure it is up to date.
• Organize logistic and set up of external or internal workshops/events/seminars/Markets' visits.

ARE YOU A FIT?

• Bachelor or master's degree in Business Administration or similar.
• 4+ years of experience in administrative roles in an international environment.
• Previous experience in project management.
• Strong verbal and written communication skills in English and Spanish.
• Effective communication skills and strong stakeholders' management.
• High organizational and multitasking skills, being able to prioritize and adapt to changing priorities.
• Self-motivated and positive attitude.
• Proactive cooperation – we are looking for a team player

WHAT DO WE OFFER?

• An attractive and dynamic international working environment with the most talented and engaged professionals in their field and working with best-in class technologies.
• Be yourself @Nestlé Our values are rooted in respect, we champion diversity and inclusion, and believe on the power of diversity to build winning teams where everyone can be the best version of themselves.
• Personal and professional growth through ongoing training and constant career opportunities reflecting our conviction that people are our most important asset.
• Great benefits including competitive salary and a comprehensive social benefits package (flexible hours, working from home policies, medical service…).
• Hybrid working environment with flexible working scheme, allowing everyone to meet their needs enjoying the advantages of remote work and combining with the amazing Nestlé facilities (dog friendly) and culture.

About the company

Nestlé SA is a Swiss multinational food and drink processing conglomerate corporation headquartered in Vevey, Vaud, Switzerland.

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