Procurement Assistant

The organization has a strategic view of ICT support for United Nations goals and results, with expertise and complex knowledge about their ICT environments.

As a United Nations entity, ICC is uniquely positioned to understand and meet the needs of its Clients ).

Purpose of the Consultancy:
To perform mainly procurement activities related to processing procurement requests and performing various procurement administrative tasks.

Organizational Setting and Reporting :
The consultant will work under the supervision of a staff member in the Procurement Unit.

Under the direct supervision of Head, Procurement Unit, the International UN Volunteer will:

• To prepare contracts for signature after coordination with Legal, Procurement and/or technical unit.
• Provide administration support during the preparation of the procurement requisitions and ensure compliance with WHO Procurement rules and regulation.
• Effectively coordinate with the requesting units to collect information for timely submission of procurement requests.
• Process requests for goods and services procurement using UNICC internal procurement system.
• Coordinate with vendors to support the Procurement Team in obtaining quotes / proposals.
• Assist Procurement Team in preparation and publishing of tenders.
• Create supplier accounts and process procurement requisitions in the ERP system.
• Maintain an up-to-date list of suppliers and contractors.
• Organize and file procurement documents in the respective SharePoint folders.
• Perform other duties as required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work.

As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs:

• As an active UNICC team member, efficient, timely, responsive, client-friendly and high-quality support rendered to United Nations International Computing Centre (UNICC) and its beneficiaries in the accomplishment of her/his functions, including:

Performance of procurement activities related to processing requests for procurement of goods and services; preparing contracts for signature; assisting Procurement Team in obtaining supplier quotes / proposals and in publishing tenders; creating supplier accounts and maintaining suppliers and procurement files.

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Communication:

• Communicating in a credible and effective way: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared.

Teamwork:

• Fostering integration and teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.

Planning & Organizing:

• Plans and prioritizes work effectively in coordination with the supervisor. Manages ambiguity and pressure in a self-reflective way. Produces and delivers quality results. Is action oriented and committed to achieving outcomes.

contract administration, procurement or related field.

• Good computer skills. Proficient in Microsoft Office (Excel, Word, Outlook, Teams. etc.) and SharePoint
• Good contract administration or procurement skills
• Good interpersonal skills with people of different national and cultural backgrounds.
• Meticulous, organized and a good team player.
• Has good communication skills.

Desirable

• Working knowledge of ERP Systems such as Oracle
• Basic knowledge of ServieNow and/or Microsoft Dynamics365

As this is an international UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances:

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs.

The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer's service.

Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service ).

For information specific to your assignment please see below:

Please note that the amounts can vary according to fluctuations of the monthly post adjustment.

Monthly Living Allowance (Per month): USD
Entry lump sum (one-time payment): USD 4000
Exit allowance (for each month served, paid on completion of contract): USD 225

Family allowance:
$250 per month for one dependent. $450 per month for two or more dependents

Medical and life insurance:
Cigna Private Insurance

Leave entitlements:
Annual leave: 2.5 days accrued per calendar month

Certified sick leave:
UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle.
Uncertified sick leave: 7 days for 12 months and 4 days for shorter assignments
Learning leave: 10 working days per consecutive 12 months (shorter assignments are prorated)

Maternity Leave: 16 weeks

Paternity Leave: 10 days

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