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Administrative Assistant

hace 3 meses

Madrid, Madrid, España Prgx Spain, Inc. A tiempo completo
The Administrative Assistant will manage the administrative tasks of the Iberian office and will support finance and the HR team by performing the following duties:Tasks
  • Manage Reception
  • Preparation of Purchase Orders
  • Control of basic office services
  • Provide standard reports & physical and digital file control
  • Contact with Suppliers (Office, Electricity, Public Services, etc.)
  • Management of travel agencies
  • Purchase of stationery and office supplies
  • Petty cash control
  • Answer to requests from the audit staff
  • Support area of Finance, Human Resources, Operations heads.
  • Responsible for Health and Safety of the office building
  • Management of medical appointments
  • Assist with insurance renewals
  • Control and administration of holidays and payroll, including payroll review
  • Assist Training Planning (time bank, etc.)
- Support in commission calculation and process managementRequirements

KNOWLEDGE :

  • Languages: Spanish fluent and Intermediate English
  • Microsoft: Word,

Power Point:
Intermediate, plus Outlook and Teams- Employee relations- Office facilities management- Exposure to/knowledge of financial accounting systems & HR- Ability to work in a fast-paced, international environment

PERSONAL QUALITIES:

  • Dynamic & proactive
  • Service oriented
  • Numerate
  • Responsible & disciplined
  • Analytical capacity
  • Teamwork
  • Adapting to change
  • Communication skills Interest in learning