Junior People Business Partner

hace 1 semana

Madrid, Madrid, España GlobalBlue_IT A tiempo completo
Main duties and responsibilities

Admin and Payroll Tasks

  • Privileged interlocutor of the Spanish payroll provider.
  • Coordinate payroll data, ensuring complete & timely processing in accordance with payroll schedule/deadlines.
  • Send the payroll instructions to the payroll provider on time.
  • Control, analyse and validate the payroll.
  • Control the payments (wages, prepayments, social contributions, payroll deductions).
  • Put in place the relevant dashboards to monitor the payroll activity related to SOX controls.
  • Manage the relationship with the external benefits providers: health insurance, meal vouchers company
  • Provide adhoc reports as and when required.
  • Build and maintain a strong relationship with internal stakeholders and the payroll provider.
  • Prepare documentation and support the People Business Partner Spain & Americas in sensitive cases, including chairing and/or taking minutes on investigations and disciplinary hearings.
  • Record keeping of documents and following up on all outcomes, together with contractual changes (such as change of T&C, contract variations etc), ensuring that they comply with local legislation changes.
  • Manage the Health & Safety agenda.
Tools & Time Management

  • Manage the Spanish time management tool (Sesame)
  • Manage Workday as HRIS main admin tool.
  • Do all relevant changes: entry/exit/affectation change to maintain the system up to date.
  • Manage the "clock in" / "clock out" anomalies.
  • Edit monthly time reports and analyse overtime with the management.
  • Manage the different types of leave: paid holidays, sick leave, maternity/paternity leave, accidents at work...
  • Any other adhoc duties and responsibilities that arise on a daytoday basis or over a period that falls in the remit of department.
Recruitment/talent acquisition

  • Post vacancies on local recruitment tools such as LinkedIn and Infojobs.
  • Work closely with the internal Talent Acquisition team.
  • Conduct and lead the onboarding process for new joiners.
Employee engagement

  • Participate in global development initiatives and projects, ensuring their full rollout locally.
  • Support local activities: team buildings, meetings, and initiatives of the Social Committee in Spain.

Division of work in percentage:

  • HR Admin 30%
  • Monthly payroll processing 30%
  • Recruitment 20%
  • Employment Relations 10%
  • Training 10%
Reporting and collaboration

  • South Europe HR Community
  • Spain Managers & employees
  • HR related external stakeholders: recruitment agencies, lawyers, external payroll provider
Key competencies

  • Experience with complex HR agenda (min. 3 years in midsize international company)
  • It is indispensable that you have had experience as a Junior HR Advisor, or that wish to step up from an HR Coordinator or HR Administrator role.
  • Good level of IT literacy is essential along with experience using Microsoft packages such as Word, Excel & Power Point, familiarity with databases and current software packages.
  • Strong analytical skills and attention to detail are essential.
  • Ability to work under pressure and to strict deadlines.
  • A strong emphasis on accuracy and quality of work.
  • Highly organised and proactive approach to problem solving.
  • Competent oral and written communication skills, with ability to evaluate queries in a timely and professional manner.
  • Strong English & Spanish written and oral communication skills are essential.
  • Strong organisation and time management skills are essential.
  • Willingness to work on multiple projects that come from working in a lean and multi skilled team.
  • Sensitivity and discretion are essential.
Preferable skills and competencies

  • Experience with Workday HRIS system will be desirable.
  • A willingness to learn new tasks and be flexible.
  • Ability to build relationships with vendors and colleagues.
  • Flexible and adaptable to work demands within the company.
  • Ability to balance priorities to achieve results.
  • A confident team player.
Business Knowledge/Educational Background

  • University Degree in Law, Economics, Psychology, or similar field.
  • 3+ years as HR Coordinator or HR Generalist and who wants to step up into a HRBP role.

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