Accounts Payable Assistant

hace 7 días

Madrid, Madrid, España Radisson Hotel Group, Madrid Office- Finance A tiempo completo

JOB PROFILE

EXPERIENCE
At least 3-5 year experience and a deep knowledge of P2P processes and main accounting principles, ideally in multinational environment

  • Good on managing Account payable ERP modules (preferable SAP but also: Oracle, SAP, Navision or similar).
  • Microsoft office skills (Excel, Access, Word) are a must.
  • Experience on interactions/or part of a Shared Service Center for P2P processes would be also very valuable.
    LANGUAGE SKILLS
English advance/proficiency level is required, Spanish and French.

_Some of your main duties will be:_

  • Provided corporate guidelines for endtoend process split of responsibilities set up (RHG finance team and BPOoutsourced service provider), the AP specialist will ensure invoice register accuracy, timely payments of vendor invoices and expense vouchers and maintain accurate records and control reports
  • Ensure an excellent level of service is provided to internal customers, complying with monthly end closing calendars related to account payable area
  • Key point of contact in the Area under his/her responsibility for end to end Procure to Pay (P2P), including clear communication with AP Team lead to guarantee that standard operating procedures are met
  • Building and maintain effective relationship and communication between hotels, admin unit and vendors by providing assessment and assistance about RHG account payable guidelines. Invoice Management
  • Ensure that invoice processing team on BPO have updated and accurate handbooks and desktop procedures
  • Ensure a good level of service is provided to internal customers, complying with monthly end closing calendars and ensuring robust processes are in place leading to no backlog and a bestinclass quality in vendor invoice registration
  • Ensure that procedures are enforced for supplier invoices and related documents are submitted to scanning provider (paper based or those download from vendor portals)
  • Key user within the Area to administrate Supplier Invoice Management System and support with error handling in liaison with Outsourced BPO
  • Provide account and cost center guidance for invoices escalated from BPO due to incidences or to sort out approval process issues
  • Support queries coming from suppliers when escalated but not payment related (quantity, quality,...)
  • Manage escalations and urgent/exceptional cases related to that area Payment & Clearing
  • Manage and supervise that BPO meets and perform their AP task in time and quality expected (conciliation of vendor accounts, follow up on direct debit vendors, vendor transitory, netting and compensation of open items, etc.)
  • Manage/supervise all request related to manual and advance payments. This includes instill a continuous improvement mode to reduce to the minimum manual payments out of those in the standard payment calendar
  • Manage payment blocks to vendors Master Data Management (support)
  • Key point of contact for the Area to enforce central policies and procedures related to Master data tasks, ensuring compliance and communication between MDM team/BPO and internal users in the Area is flowing properly
  • Point of contact for requests escalated from MDM/ team/BPO related to vendor master data for this Area. Electronic Invoicing (To be developed)
  • Key user within the Area to promote electronic invoice mode for vendors as critical efficiency lever
  • Understand legal and fiscal requirements of local markets related to account payables and translate into technical requirements or developments.

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