Accountant

hace 2 semanas

Barcelona, Barcelona, España Hotel Sofia Barcelona A tiempo completo
Summary

Main Duties

Operational

  • Ensure the accurate and timely payment and posting of all properly approved invoices. Every payment being made must be posted in the system Invoices must be posted in accordance with the comments on the Purchase Order.
  • Maintain all documentation in comprehensive and meticulous filing system on a daily basis. Anyone should be able to find some required information on their own, even if the payment was only made yesterday.
  • Maintain excellent relations with all "customers", both internal and external; always, in an assertive manner, which ensures that the agreed procedures and terms are
  • Processes daily invoices, i.e. to match them to their supporting authorizations and receiving records.
  • Prepares account allocation.
  • Checks accuracy of account allocations.
  • Determines all payments due and to submit the disbursement schedule to the Director of Finance/Asst Director of Finance for approval prior to the actual preparation of checks.
  • Prepares payments and submits them, with their supports attached, for final approval and signature.
  • Raises and records manual checks for urgent payments.
  • Prepares monthly accruals for goods and services received, but not invoiced.
  • Cooperates and assists in reconciling the monthend inventory book balances to actual physical counts.
  • Provides a summary of the aging report required by the Accounting and Control division to prepare monthly reports.
  • Processes all charges and credits to City Ledger, in a timely manner.
  • Be fully conversant with the credit policy and procedures.
  • Ensures that all transfers to City Ledger through Night and Income Auditors do agree with the control account.
  • Ensures the accuracy of all charges and credits posted to the individual accounts.
  • Processes invoices/folios promptly and to render interim and monthly statements and followup letters on a timely basis.
  • Ensures that the posting of invoices and settlements is uptodate and that payments are correctly aged.
  • Checks daily whether inhouse guest balances exceed the house limit for appropriate follow up with the guests.
  • Follows up on collection of returned checks, credit card charge backs, skipper accounts, late charges, guaranteed noshows.
  • Investigates disputed charges and follows up on queries raised by City Ledger customers.
  • Handles all credit requests from inhouse guests.
  • Review Daily Income Reconciliation and investigate possible discrepancies.
  • Preparation of Cash Journal and ensure that Change is available for operating departments.
Customer Service

  • Provides the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division.
  • Ensures all employees provide a courteous and professional service at all times.
  • Handles guest and employee enquiries in a courteous and efficient manner, reporting complaints or problems if no immediate solution can be found, whilst feeding back a prompt follow up.
  • Maintains positive guest and colleague interactions with good working relationships.
Administration

  • Ensure that daily invoices are recorded and processed accurately and in a timely fashion in accordance with the Hotel's policies and procedures and local regulations. Allocate expenses properly to the correct departments and periods. Assist the Accountant in all stages within the Accounts Payable function leading to the preparation of monthly financial reports and analysis.
  • Ensures all files and reports are properly filed for future reference.
  • Processes travel agent commission payment through Onyx program.
  • Processes Hyatt Gold Passport data and sends files, Award Certificates and Retroactive manual vouchers to Hyatt Gold Passport Office on a periodic basis.
  • Reconciles reimbursements received for Award Compensation checking against our records.

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