Office Manager
hace 7 días
Main purpose of job:
Act as a personal assistant to the Ambassador in La Paz, and other administrative duties to support corporate services, including HR, payments, and accounts.
Roles and responsibilities:
The jobholder will be a crucial operational member of the Embassy team.
They will manage the diary and travel for the Ambassador, ensuring that they are maximizing the Ambassador's efficiency through strategic oversight of their diary, and helping to manage their busy schedule of events, meetings and engagements.
They will also assist in administrative duties on their behalf, such as expenses and act as their proxy in our accounts and financial systems and HR platform.
As part of the Corporate Services Team, they will be responsible for key financial processes such as setting up payments, approval and administration of cash receipts alongside the Corporate Services Manager.
Essential qualifications, skills and experience
Essential on arrival:
Several years experience in a similar role are essential.
Experience in administrative support, in handling invoices, supplier relations, cash payments.
Highly skilled in Microsoft Office Software, including Outlook, Excel, and Word.
Desirable qualifications, skills and experience
Experience with stakeholder management and networking, particularly with senior executives and/or government officials.
A number of years experience working in a corporate environment with high-profile events and projects.
Experience in events management, communications, marketing, and/or crisis management.
- Required behaviours
- Seeing the Big Picture, Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
- 18 January 2023
- Administrative Officer (AO)
- Fulltime, Permanent
- 35
- Latin America and Spanish speaking Caribbean
- Bolivia
- La Paz
- British Embassy
- 1
- BOB
- 1
Start Date Start Date - day Start Date - month Start Date - year
- 27 February 2023
Must have the legal status to live and work in Bolivia.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Learning and development opportunities:
Annual training conferences for personal assistants take place for the FCDO network. Travel opportunities exist for job shadowing and development.
Additional information
- The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities.
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