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Administration & Reach Assistant

hace 3 meses

Madrid, Madrid, España The A21 Campaign A tiempo completo

WHO WE ARE:


A21 is a nonprofit organization fueled by radical hope that human beings everywhere will be rescued from bondage and completely restored.

We are the abolitionists of the 21st century, and we work to free people in slavery and disrupt the demand.

For 15 years now, we've rolled up our sleeves and set our feet to action.

Why? Because in a single moment a number can turn into a name, a tragedy into a victory, and a belief into an action.

Freedom. That's our goal for every human being on the planet.

OUR MISSION:
Abolish slavery everywhere, _forever_.

WHAT WE ARE LOOKING FOR:
Administration & Reach Assistant

JOB PURPOSE

  • Provide office support to the Country Manager and office
  • A21 Spain administration
  • Support the A21's Spain REACH department

KEY RESPONSIBILITIES & ACCOUNTABILITIES

Administration

  • Assist Country Manager and office in calendar management
  • Data entry and formatting
  • Research on events, conferences and trainings of interest to the team
  • Ensure all administrative resources are delivered to the office
  • Prepare letters and documents for staff members
  • Manage the A21 Spain's holiday calendar
  • Filing personal documents of the A21 Spain's staff members
  • Stock checking and controlling of office supplies
  • Support ordering office supplies and submit for approval before purchasing
  • Management of the Clarety platform, including data upto date and consistently entered in a uniform and accurate way
  • Arrange the transportations, book flights and hotels for the local and global team
  • Prepare logistics for guests visiting the A21 Spain office

Financial & Management Accounts

  • Support the Global Accountant and the Country Manager with timely financial and activity related reports and advice
  • Prepare monthly, quarterly and EOY financial statements in a timely and accurate manner
  • Maintain daytoday financial transactions for Spain
  • Ensure all rent and local expenses are paid in a timely manner
  • Writing thank you cards and gifts

Program Facilitation

  • Supporting REACH Coordinator for coordinating and executing school REACH presentations and events across the country
  • Maintain a record and organisation of all A21's resources in the office
  • Assist and take part in all A21 prevention and awareness campaigns and events organised by the office
  • Assist the REACH Coordinator in the development of programmes and projects, especially in the area of Education
  • Proactively produce new ideas for contacting and partnering with organizations
  • Proofreading of documents

Other Duties

  • Generally contributing around the office and as needed on other nonspecified projects
  • Any other duties as directed by the Country Manager or the Reach Coordinator

PERSONAL SPECIFICATIONS - Qualifications, Experience, Knowledge & Skills

SKILLS & ABILITIES:

  • Excellent verbal and written communication skills, including the ability to produce reports, update files and other materials for a variety of audiences
  • Fluent in spoken and written Spanish and English
  • Experience in conducting studies and research
  • Ability to develop projects relevant to identified problems
  • Ability to work under pressure and meet deadlines
  • Highly detailed oriented
  • Organised and able to accomplish extensive administrative goals
  • Organised and able to think through practical strategy
  • Strong multitasking skills
  • Ability to think strategically and systematically
  • Ability to work independently
  • Excellent people and interpersonal skills
  • Excellent time management skills
  • High degree of integrity; maintains confidential information; able to act with tact and discretion
  • Good standard of general education
  • Good interpersonal skills
  • Ability to communicate clearly verbally and in writing
  • Understanding of the Spanish culture
  • Empathy with circumstances of trafficking survivors
  • Uphold, safeguard and promote the organization's values and philosophy relating particularly to ethics, integrity, corporate social responsibility

ESSENTIAL KNOWLEDGE & EXPERIENCE

  • 23 years experience in related field
  • Indepth understanding of the problem of human trafficking and its situation in Spain
  • A track record of successfully developing positive, productive and collaborative working relationships with external agencies
  • Understanding of database or capacity to learn database
  • Experience with complying with company policies and procedures
  • Experience of working with people from different cultural and ethnic background
  • Experience of working in the human trafficking sector or similar sectors
  • Understanding of the support needs of individuals who have been trafficked
  • Experience of accurate record keeping, report writing and case file management

EDUCATION

  • Educated to degree level in related field

DESIRABLE

  • Experience working in administration and finance

VALUES

  • Commitment to social justice and abolishing modern slavery
  • Commitment to the restora