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People Officer
hace 3 meses
The Institute
The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries.
The CRG is composed by an interdisciplinary, motivated and creative scientific team which is supported both by a flexible and efficient administration and by high-end and innovative technologies.
Please, check out our Recruitment Policy:
The role
As People Officer reporting to the Head of People, your mission will be to support, through a series of dedicated and personalised services, newly hired employees, in order to facilitate orientation in the areas of welcoming and onboarding, relocation and visa management, employee benefits, recruitment and other HR administrative related tasks.
Main duties and responsibitlies include:
Talent/Recruiting support:
- Advertise new job opportunities in several portals
Manage Welcome and Onboarding process:
- Key HR contact point for new employees
- Provide information about newhire paperwork, benefits and compensation plan, worklife balance, CRG staff handbook, where to go on day one, who to ask for upon arrival, building access card, CRG log in credentials
- Organise and conduct Welcome Meeting Sessions (around 15 sessions per year) for general orientation to CRG policies and procedures (referring to Staff Handbook), employee benefits and discounts, handle the Welcome Package, and lead visit tours to Administration departments and Core Technologies
- Update documents related to the welcome and onboarding (i.e. Mobility guidelines, Onboarding process, among others)
- Monitor the onboarding processes according to the established procedure
- Develop and/or improve programmes regarding onboarding, relocation, mobility, and welcome services processes
Relocation and & Visa management:
- Provide advice and guidance about international mobility to staff and their family members
- Provide guidance in getting all documentation for living in Barcelona (e.g., getting NIE, Social security registration, certificate of residency "Empadronamiento", public health insurance card, among others)
- Provide relocation assistance
- Process Visa and work permits for new hires when applicable
- Process residence permit renewals for current employees
Administrative tasks
- Prepare internal communications to staff
- Maintain and update databases in our ERP system, alumni website, among others
- Respond to benefits inquiries from employees and collaborate in searching new employee benefits
- Maintain and update Intranet content related of the HR portal
About the team
The People team is dedicated and strives to implement People strategies adjusted to our activity and organisational culture to build and deliver a seamless and positive experience throughout the employee lifecycle.
We endeavour to continuously improve and develop efficient and simple people processes working closer with other teams to help define new policies, structures, incentives, career and communications paths, among others.
Whom would we like to hire?
Professional experience
- Minimum of 3years' experience in a similar role, preferably in an international environment
- Experience in a consulting (relocation) company will be also considered
Education and training
- You hold a Bachelor ́s degree and/or higher education (FP) in HR, Business Administration, Social Sciences, Psychology or related field
- Master Degree in Human Resources or postgraduate degree will be a plus
Languages
- Full proficiency in both English and Spanish (verbal and written).
- Catalan is a plus
Technical skills
- Excellent computer skills (Microsoft Office, Excel, Word, Power Point, Teams...)
- Experience in ERP systems is a plus
Skills and Qualifications
- People oriented with ability to listen to employees and managers to understand and respond to identified needs
- Strong interpersonal and communication skills, with the ability to effectively and positively interact with people in a multicultural environament both verbally and in writing
- Presentation skills with the ability to create and deliver clear and effective presentations
- Highly organised with strong attention to detail, documentation, and accuracy. Able to handle sensitive and confidential information
- Proactive and flexible. Ability to respond appropriately and independently to a variety of sometimes complex and challenging situations
The Offer - Working Conditions
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Contract duration:Permanent position
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Estimated annual gross salary:Salary is commensurate with qualifications and consistent with our pay scales
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Target start date:as soon as possible
We offer and
promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.
