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Department Administrator

hace 3 meses

Madrid, Madrid, España Hitachi Energy A tiempo completo

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society.

Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth:
Diversity + Collaboration = Great Innovation
You will provide general administrative support to the High Voltage team.

Reporting to the Service Manager, you will be instrumental in the smooth running of administrative processes and procedures within the business.


Responsibilities:

  • Acting as point of contact for enquiries, providing solutions for those within your scope, and initiating actions for escalation where required.
  • Provide administrative support to registry, invoicing and overdue control.
  • Supporting the internal purchasing process
  • Implementing processes and initiating continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
  • Scheduling meetings, taking minutes, maintaining databases and producing reports and presentations for business leaders.
  • Researching and compiling special reports, presentations, organization charts, and internal correspondence on behalf of the business manager.
  • Drafting business communications, ensuring knowledge is shared and colleagues are informed about any changes to processes and procedures.
  • Living core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues, and the business.
Your background

  • A vocational training qualification in Administration or similar.
  • 5+ years of experience in a similar role.
  • Proficiency in Microsoft Office, including Excel and PowerPoint.
  • Advanced knowledge of SAP. Specially SAP Legacy and/or SAP4HANA
  • B2 level in English
  • Current work permit valid in Spain.
  • Ability to prioritize and multitask, with excellent planning skills.
  • Strong written and verbal communication skills.
  • A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks.
More about us

Publication date:

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ES _E1